Executive Administrative Assistant

2 weeks ago

Crestwood, United States Healy Construction Services, Inc. Full time

**About Us**:Founded in 1988, Healy Construction Services, Inc. is a nationwide construction general contractor known for delivering high-quality projects on time and within budget. Our continued growth and success have created a need for a highly motivated Executive Assistant who is both a team player and has a passion for exceeding expectations.

**Position Overview**:The Executive Assistant with a Focus on Marketing will support our executive team while playing a pivotal role in our marketing initiatives. This role requires a proactive individual with exceptional organizational skills, a knack for creative marketing strategies, and the ability to manage multiple tasks efficiently.

**Primary Responsibilities**

**Executive Support**
- Maintain calendars, including the scheduling and coordination meetings for company executives.
- Record and distribute meeting minutes and create/maintain various excel spreadsheets.
- Submission of Freedom of Information Act (FOIA) requests.

**Marketing Support**
- Create copy and content for the company website, social media, and advertisements.
- Develop and manage social media campaigns from concept to completion.
- Assist the Director of Business Development with client proposals, AIA docs, and contracts.
- Manage marketing library of PowerPoint presentations and promotional pieces.
- Coordinate and manage all aspects of trade shows and events.

**Recruiting**
- Track resumes from the company website and online recruiting platforms.
- Identification and coordination of attendance at job fairs.

**Qualifications**
- Ability to manage multiple tasks/projects and work in a fast-paced team environment in a self-directed manner.
- Energetic personality with strong communication skills and a high attention.
- Strong sense of ownership and initiative; collaborative and flexible attitude.
- Knowledge of HTML and experience maintaining websites.
- Strong understanding of marketing principles and digital marketing tools.
- Proficiency in Microsoft Office Suite, Adobe Creative Cloud, CRM platforms, and social media management tools.
- Minimum 5 years’ experience as an executive assistant in a marketing role, or bachelor’s degree in marketing, business administration, communications, or a related field.
- Experience in the construction industry is a plus but not required.

**What We Offer**
- Competitive Pay, Bonuses, 401(k), Profit Sharing
- Health Benefits, Life Insurance, Paid Time Off
- Opportunities for professional growth and development.
- A collaborative and supportive work environment.
- The chance to make a significant impact on the company’s marketing strategy and brand presence.

Pay: $28.00 - $32.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Health insurance
- Health savings account
- Life insurance
- Paid time off

Schedule:

- 8 hour shift

**Experience**:

- Microsoft Excel: 5 years (preferred)
- Microsoft Powerpoint: 5 years (preferred)
- Social media marketing: 1 year (preferred)
- Executive administrative support: 5 years (required)

Ability to Commute:

- Crestwood, IL 60418 (required)

Ability to Relocate:

- Crestwood, IL 60418: Relocate before starting work (required)

Work Location: In person

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