Finance Accounts Payable Specialist

2 weeks ago

Gardena, United States Drew Child Development Corporation Full time

**MISSION**:For more than 30 years, Drew CDC has been instrumental in making a difference in the South Los Angeles Community to prepare the children of Watts-Willowbrook, Compton and South Los Angeles to succeed and thereby strengthen our community’s future. We’ve dedicated our mission to providing groundbreaking, innovative, high-quality programs that are outcome driven and best practices supported. Our values of accountability, integrity, and respect govern our decision making and ensure that everything we do strives to promote the health and well-being of those whom we serve.

***:
Under the general supervision of the Controller, this position will be responsible for maintaining payable transactions and working closely with the alternative payment department to obtain accurate revenue invoices. This position also assists with the Agency’s cashflow related processes including providing checks and balances for outgoing payables to vendors, providers, and clients.

**CORE RESPONSIBILTIES**
- Analyze, review, and process childcare provider payments and make sure they are processed timely and accurately in accordance with compliance standards.
- Processing vendors ‘bills correctly and in a timely manner, ensuring utilities are paid on time.
- Entering incoming invoices into the accounting system with the correct amount and accounting entries.
- Sending vendors’ invoices to the authorized signatories for approval prior to payment
- Creating and maintaining vendors files and updating filing systems; filing all paid invoices in an organized fashion.
- Assist with form 1099s reporting and filing project, and year end audit.
- Assist with the ordering of agency program supplies and verify upon their delivery.
- Assist with following up with programs on pending receipts needed.
- Issue stop-payments, file affidavit of Claimant to bank.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Research, track and restore accounting or documentation problems and discrepancies
- Analyze transaction information to identify refunds, delinquent accounts, and insufficient payments.
- Ensure that discrepancies including overpayment or underpayments are timely resolved.
- Reconcile transactions with subledger, general ledger and statements.
- Maintain accurate financial record of all payable transactions, verifications, etc.
- Secure financial data via data backups and security monitoring.
- Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices.
- Support and implement trauma informed care practices using Agency-wide methodologies and strategies.
- Perform other related duties as assigned.

**KNOWLEDGE OF**:

- Complete knowledge of Microsoft Office.
- General math proficiency.
- Established standards, procedures, and applicable laws

**SKILLS**:

- Detail-oriented,
- High-level competency in MS Office, databases, and accounting software, Financial Edge accounting system preferred.
- Perform filing and record keeping tasks
- Demonstrate organizational skills
- Self-motivated,
- Effective time management
- Demonstrate excellent customer service skills.
- Demonstrate exceptional oral and written communication skills.
- Demonstrate high-level computer skills

**ABILITY TO**:

- Foster a work environment of professionalism, accountability, and teamwork.
- High attention to detail, accuracy, and organization skills necessary.
- Complete assignments under tight deadlines.
- Honor confidentiality and work sensitively with participating families and providers.
- Maintain professional and cooperative, diplomatic working relationships with coworkers, supervisors, and the public that the agency serves.
- Maintain all assigned workflow and high level of customer satisfaction in a fast-paced working environment.
- Exercise independent discretion and judgment in determining course of action in specific situations.

**MINIMUM QUALIFICATIONS**:

- Associate degree from an accredited university or equivalent
- AND least 3 years of experience with non-profit industries, in billing/ claims/ accounts payable/ customer services, government funded contracts.

**PREFERRED QUALIFICATIONS**:

- Bachelor’s Degree preferred.

**PHYSICAL REQUIREMENTS**:

- **Standing**: Remaining upright on the feet, particularly for sustained periods of time.
- **Walking**: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
- **Pushing**: Using upper extremities to press against something with steady force to thrust forward, downward or outward.
- **Pulling**: Using upper extremities to exert force to draw, drag, haul or tug objects in a sustain motion.
- **Lifting**: Raising objects from a lower to a higher position or moving objects horizontally from position to-position.
- **Finger Dexterity**: Picking, pinching, typing or otherwise working, primarily with f

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