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Sample Coordinator/office Assistant

2 months ago

Camarillo, United States Snap Creative Full time

We are a toy and gift manufacturer with lots of products in development. The work environment at Snap is solution-focused, fast-paced, and highly collaborative. We are looking for a Sample Coordinator/Office Assistant to join our team. This position is 100% in-office Monday-Friday, no remote.

**Responsibilities**:

- Packing up and shipping sample packages to factories, clients, and hybrid/remote colleagues
- Work closely with Sales and Product Development teams to ensure samples are processed in an efficient and accurate manner
- Receive and sort incoming mail and deliveries, and manage outgoing mail
- Maintaining warehouse sample organization **(requires lifting boxes up to 40 pounds)**
- Pass samples to creative team for photographing upon arrival from factory
- Various financial tasks including ensuring bills are paid, filing payments in our server, depositing checks, and entering bills
- Manage overall function of the office including ordering supplies, making sure equipment is working properly, scheduling office services as needed (such as IT or handyman), and tracking PTO requests
- Oversee management travel arrangements and book convention attendance
- Assist with office layout planning and office moves
- Manage and maintain office IT infrastructure
- Provide other administrative support as necessary, including scheduling group meetings, making reservations, maintaining calendars, scheduling interviews, doing research, and creating reports
- Ensure office is ready for client meetings as needed, including pulling and staging samples, and setting up IT for presentations
- Provide direct support to the CEO for various tasks
- Other duties as assigned by management

**Requirements**:

- 5+ years professional experience
- Detail oriented with strong analytical and problem-solving skills
- Ability to handle multiple projects simultaneously and deal positively with changing priorities
- Self-starter with ability to prioritize tasks efficiently
- Excellent written and verbal communication skills
- Ability to lift and move boxes with multiple toys in them (up to 40 pounds)
- QuickBooks experience a plus
- Previous warehouse or showroom management experience a plus
- 1+ year customer service experience a plus
- 1+ year Shopify experience a plus
- 100% in office, no remote in this position

Pay: $65,000.00 - $70,000.00 per year

**Benefits**:

- Paid time off

Schedule:

- Monday to Friday

People with a criminal record are encouraged to apply

Application Question(s):

- Are you able to lift boxes which can occasionally weigh up to 40 pounds?

**Experience**:

- Customer service: 1 year (preferred)

Work Location: In person

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