Bookkeeper-payroll

3 weeks ago

North Smithfield, United States North Smithfield School Department Full time

**North Smithfield School DepartmentPosition Title**: Bookkeeper-PayrollReports To: Business Manager, SuperintendentApproved: Superintendent of SchoolsReviewed/Revised: April 2024: To contribute to efficient functionality of the Business Office by prompt coordination and/or processing of payroll; workers compensation; employee attendance data, accounting matters including generating, processing, and maintaining sensitive, highly confidential data/reports. The data/reports are used to assist in evaluating personnel, negotiating contracts, contest grievances, prepare for arbitration, counsel employees, prepare budgets/forecasts, etc.EVALUATION: Annually in accordance with provisions of School Committee PolicyTERMS OF EMPLOYMENT: Full timeMINIMUM QUALIFICATIONS: 1.Associates Degree in Accounting or a related field preferred, but not required.2.Previous bookkeeping and payroll experience3.General knowledge and understanding of IRS regulations, general accounting principles, and generally accepted payroll/bookkeeping functions including payroll taxes, W-2s, 1095s, 403(b), retirement, benefit deductions, salary adjustments, wage garnishments, ACH deposits, W-9s, 1099s, purchase orders, budgets, etc.4.Ability to effectively operate a computerized accounting system.5.Ability to communicate effectively with employees and vendors.6.Design and use electronic spreadsheets7.Proficient in Microsoft Excel and Google8.Proficient math skills9.Multi-task oriented.10.Commitment to maintaining confidentiality11.Such alternatives to the above qualifications as the School Committee may find appropriate and acceptable.ESSENTIAL DUTIES, FUNCTIONS, AND RESPONSIBILITIES: 1.Receive payroll data and compute payrolls; coordinate and process payment of payroll deductions for Federal and State Income Taxes, Employees Retirement Systems (Certified and Municipal), FICA Tax, Survivors Benefits, TDI, Garnishments, Annuities, Union Dues, ACH deposits, and any other approved payroll deductions.2.Maintain up-to-date computerized tax tables and salary related schedules.3.Support Accounts Payable functions as needed.4.Maintain Budget limits.5.Verify gross amounts of payroll checks and transactions.6.Expedite proper distribution of payroll related checks.7.Maintain accurate records of payroll transactions, deductions, taxes, confidential employee files, vendor files and listings, and business office related files.8.Maintain computerized database including but not limited to set-up, data entry, payroll/ check printing, W-2/1095 processing, and report generations and updates.9.Calculate and generate manual checks and retroactive payments when needed.10.Calculate pro-rated salaries, benefits and adjustments when necessary.11.Research and develop electronic spreadsheets and charts for budgets, projections, payroll, benefits, attendance, leave data, and other programs as directed.12.Process end-of-year database rollover for calendar and fiscal year.13.Develop confidential electronic spreadsheets in preparation for collective bargaining sessions and grievance/arbitration hearings as requested.14.May be required to attend collective bargaining sessions, grievance/arbitration hearings, and/or court hearings for the purpose of presenting/verifying confidential payroll data.15.Prepare end-of-year payroll/accruals/encumbrances and reports.16.Assist with annual audit of Business Office records.17.Maintain a computerized seniority list for all employees.18.Assist with maintenance of employee attendance/leave balances in electronic attendance system.19.Responsible for Workers Compensation reporting20.Serve as the Safety Committee Chairperson.21.Administer and coordinate all Department of Employment Security rules, procedures, and reports.22.Respond to Federal, State and local employee survey requests as approved by the Superintendent and/or Director of Financial Operations.23.May be required to represent the School Department at Department of Labor and Training hearings.24.May be required to prepare letters, complete forms and verifications relating to payroll, retirement, employment, attendance and benefits.25.Respond to employee requests for salary, payroll and leave information and balances.26.Respond to vendor requests for payments as needed.27.May be required to assist and train employees in the use of financial operating system and electronic attendance system.28.Assist with budget and forecast preparation as need29.May be required to attend budget presentations/workshops/meetings.30.Attend financial software training and user group meetings as required.31.May be required to attend RIDE training sessions and/or meetings.32.Ability to work independently and under the direction of others.33.Assume other duties as may be assigned by the Business Manager and/or the Superintendent.NOTE: The School Department reserves the right to request, administer, and rate skill proficiency tests as it deems appropriate.ENVIRONMENTAL CONDITIONS: Environmental conditions are

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