Office Assistant

3 weeks ago

Bethpage, United States NYU Langone Health Full time

**NYU Langone Hospital-Long Island** is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. _For more information, go to _nyulangone.org_, and interact with us on _LinkedIn_, _Glassdoor_, _Indeed_, _Facebook_, _Twitter_, _YouTube_ and _Instagram_._

**Position Summary**:
We have an exciting opportunity to join our team as a Office Assistant - NYU Langone Ambulatory Care Bethpage.

**Responsibilities**:

- Performs other duties as assigned.
- Provides reception assistance (i.e. greet patients, answer calls, requests for assistance are directed to proper individual, etc.). Screens telephone callers in pleasant and a professional manner; handles calls; take messages or directs caller to appropriate person or area. Schedules routine appointments and follow ups for visits and procedures that do not require/or have already been pre-authorized. Refers all inquiries regarding pre-authorizations/certifications to the appropriate person. Responsible for collecting and completing any patient related documents. Assist patient in enrolling in Patient Secure if necessary. Responsible for daily confirmation of patient appointments, with appropriate notations in system. Maintains schedule to ensure no gaps in scheduling system.
- Responsible for patient check-in and check-out. Gathers all patient demographic related data and materials from patients and/or their representatives. Obtains insurance information (ID card, member/group #s, etc.), verifies insurance eligibility electronically, takes their picture and asks them to use Patient Secure. On subsequent visits, asks them to verify demographic info and makes any necessary edits. Collect and ask patients to sign patient related documents including HIPAA, MSPQ, ABN, etc. Follow up with patients and/or their representatives, physician offices, etc. to gather missing data and materials in order to complete the intake process, or refers to more senior level staff.
- Responsible for collecting co pays and any other balances owed to institution. Scan all necessary documents (insurance cards, lab requisitions, etc.) into the intake system. Monitors intake work queue for timely intake completion.
- May be responsible for pre-authorizations and certifications with the exception of surgical procedures. Ensures that appropriate procedure and diagnosis coding is utilized in the pre-certification and verification process and questions physicians, if appropriate, to ensure accuracy and completeness of information.
- Assists patients who have a question regarding insurance coverage. Refers patients who are in need of counsel on financial matters based on established criteria (e.g., denial of electronic insurance eligibility, ABN questions/concerns, questions regarding insurance or pay-or restrictions, making payment, multi plan determinations, any and all issues/questions/concerns relating to financial matters) to the appropriate business office/contact.
- Maintains cooperative and professional relationships with physicians, nurses and office and clinical staff. Types routine material such as forms and letters, envelopes, etc. Types materials neatly, accurately and according to instructions.
- Answers patient questions to ensure understanding and patient satisfaction, or refers them to more senior level staff. Maintains confidentiality on matters to which they are privileged.
- Maintains and receives files for area. Maintains files in organized and up-to-date manner in order to facilitate their retrieval. Completes filing in accordance with departmental procedures. Sorts and distributes documents and forms for area section. Distributes materials according to content of communications and departmental procedures. Logs in materials with respect to time and data when applicable. Processes incoming and outgoing documents. Completes forms neatly. Secures appropriate signatures and forwards documents/forms to correct destination based on pertinent Medical Center procedures. Maintains copy for files. Faxes documents in accordance with departmental procedures. Maintains supplies and cleanliness of space, restocks supplies as needed. Notifies supervisor of any shortage of supplies.
- May assist, provide guidance and/or train staff with completing intake related duties.

**Minimum Qualifications**:
**Preferred Qualifications**:
6 Months of Physician practice office experience Preferred. Knowledge of medical terminology Preferred. Knowledge

  • Office Assistant

    5 days ago

    Bethpage, United States Sterling Caterers Full time

    **The Sterling **is looking for a Banquet OFFICE ASSISTANT / SECRETARY. Looking for a Office Assistant/ Secretary to join our team on a full-time/ part time basis. You will perform clerical and administrative functions in order to drive company success. **Responsibilities**: - Answer phone calls - Plan and schedule appointments - Greet and assist onsite...

  • Medical Office Assistant

    2 weeks ago

    Bethpage, United States Catholic Health Service Full time

    Overview Catholic Health Physicians Practices strives to deliver clinically excellent medical care to our patients. We are looking for a Medical Office Assistants who will provide the highest quality of patient care by being an integral part of the clinical team. ResponsibilitiesQUALIFICATIONS:Completion of an accredited Medical Assistant Program or 3+years...

  • Office Job

    5 days ago

    Bethpage, United States brand name distributor Full time

    Job Overview: **Responsibilities**: - Perform general office duties such as data entry, filing, and answering phones - Assist with scheduling appointments and managing calendars - Coordinate and organize meetings, conferences, and other office events - Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed...

  • Security Officer

    2 weeks ago

    Bethpage, United States Allied Universal® Full time

    Security Officer - Hospital - Bethpage **Overview**: Allied Universal®, North America's leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers...

  • Executive Assistant

    3 weeks ago

    Bethpage, United States Cunex Inc. Full time

    Responsibilities: - Provide administrative support to executives, including managing calendars, scheduling meetings, and making travel arrangements. - Perform clerical duties such as data entry, filing, and proofreading documents. - Answer and direct phone calls, take messages, and handle inquiries from clients and colleagues. - Greet visitors and direct...

  • Outside Mortgage Loan Officer

    4 weeks ago

    Bethpage, United States Bethpage Full time

    Bethpage has a commitment to excellence and the highest standards of member service.Our values and beliefs are critical to the success and growth of the business and they were all created with a unique cultural foundation. Expected salary for this position is $35,000 annually plus commission. Responsibilities Include: Develop and maintain referral...

  • Outside Mortgage Loan Officer

    1 month ago

    Bethpage, United States Bethpage Full time

    Bethpage has a commitment to excellence and the highest standards of member service.Our values and beliefs are critical to the success and growth of the business and they were all created with a unique cultural foundation. Expected salary for this position is $35,000 annually plus commission. Responsibilities Include: Develop and maintain referral...

  • Outside Mortgage Loan Officer

    1 day ago

    Bethpage, United States Bethpage Full time

    Bethpage has a commitment to excellence and the highest standards of member service.Our values and beliefs are critical to the success and growth of the business and they were all created with a unique cultural foundation. Expected salary for this position is $35,000 annually plus commission. Responsibilities Include: Develop and maintain referral...

  • Secretary / Projct Assistant

    2 months ago

    Bethpage, United States AMG Glasstechnik Full time

    Job DescriptionJob DescriptionAMG Glasstechnik is seeking a Secretary / Project Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Architecture office with specialty design, engineering, manufacturing scope in our Bethpage NY facility.Responsibilities:Draft correspondences and other formal...

  • Outside Mortgage Loan Officer

    1 month ago

    Bethpage, United States Bethpage FCU Full time

    Description Bethpage has a commitment to excellence and the highest standards of member service. Our values and beliefs are critical to the success and growth of the business and they were all created with a unique cultural foundation. Expected salary for this position is $35,000 annually plus commission. Responsibilities Include: Develop and...

  • Outside Mortgage Loan Officer

    1 day ago

    Bethpage, United States Bethpage FCU Full time

    Description Bethpage has a commitment to excellence and the highest standards of member service. Our values and beliefs are critical to the success and growth of the business and they were all created with a unique cultural foundation. Expected salary for this position is $35,000 annually plus commission. Responsibilities Include: Develop and...

  • Paralegals & Legal Assistant Positions

    1 month ago

    Bethpage, United States Scahill Law Group Full time

    Job DescriptionJob DescriptionParalegals & Legal Assistant PositionsScahill Law Group is a prominent Insurance Defense firm on Long Island. We are seeking experienced and motivated paralegals and Legal assistants to join our team.Essential Duties and Responsibilities:Following is a summary of the essential functions for this job. Other duties may be...

  • Paralegals & Legal Assistant Positions

    2 weeks ago

    Bethpage, United States Scahill Law Group Full time

    Job DescriptionJob DescriptionParalegals & Legal Assistant PositionsScahill Law Group is a prominent Insurance Defense firm on Long Island. We are seeking experienced and motivated paralegals and Legal assistants to join our team.Essential Duties and Responsibilities:Following is a summary of the essential functions for this job. Other duties may be...

  • Full Charge Bookkeeper/office Administrator

    3 weeks ago

    Old Bethpage, United States Commercial Air Conditioning & Heating Full time

    We are seeking a proficient Full Charge Bookkeeper/Office Administrator responsible for overseeing general bookkeeping operations and various office duties. The role entails managing accounts payable (AP), accounts receivable (AR), collections, reconciling account balances, bank statements, and weekly payroll, while also assisting the owner with daily office...

  • Regulatory Affairs Analyst

    5 days ago

    Bethpage, United States ACLD Full time

    Regulatory Affairs Analyst Help Others to ASPIRE HIGHER! When a group of families came together in 1957 to find services for their children with developmental disabilities, ACLD was born. Today, we are a leading not-for-profit agency employing 1200+ staff and providing over 70 program sites in Nassau and Suffolk. ACLD assists children, teens and adults in...

  • Medical Receptionist

    1 day ago

    Bethpage, United States AdvantageCare Physicians Full time

    AdvantageCare Physicians (ACPNY) is one of the largest primary and specialty care practices in New York City. With more than 35 medical offices and over half a million patients across all five boroughs* and Long Island, ACPNY aspires to be a home for health for the communities we serve. This vision is accomplished through a “whole you” care approach that...

  • Front Desk Receptionist/customer Service

    6 days ago

    Bethpage, United States Gui Fei Spa Full time

    Job Overview: **Duties**: - Greet and welcome guests in a friendly and professional manner - Assist clients with appointment booking and manage calendars - Check clients in for their appointments - Assist with general office duties as needed **Experience**: - Previous experience in a clerical or front desk role is preferred - Strong communication skills,...

  • Clerical Support Specialist

    3 weeks ago

    Bethpage, United States ABIDSS, Inc. Full time

    Overview ABI is looking for a clerical savvy person seeking an entry level position, if this describes you then our Clerical Support Specialist role onsite in our Bethpage, NY office. is the job for you! Your responsibilites will be to establish rapport and ongoing communication to ensure accuracy and timeliness of all processes which affect the completion...

  • Clerical Support Specialist

    2 weeks ago

    Bethpage, United States ABIDSS, Inc. Full time

    Overview ABI is looking for a clerical savvy person seeking an entry level position, if this describes you then our Clerical Support Specialist role onsite in our Bethpage, NY office. is the job for you! Your responsibilites will be to establish rapport and ongoing communication to ensure accuracy and timeliness of all processes which affect the completion...

  • Regulatory Affairs Analyst

    1 month ago

    Bethpage, United States ACLD Full time

    Regulatory Affairs Analyst Help Others to ASPIRE HIGHER! When a group of families came together in 1957 to find services for their children with developmental disabilities, ACLD was born. Today, we are a leading not-for-profit agency employing 1200+ staff and providing over 70 program sites in Nassau and Suffolk. ACLD assists children, teens and adults in...