Institutional/Policy Analyst

Title: Institutional Policy Analyst (Program Coordinator)
Position Numbers: 0096711T
Hiring Unit: VP Research and Innovation (OVPRI), Office of Innovation and Commercialization (OIC) - Office of Technology Transfer
Location: Manoa Campus
Date Posted: March 3, 2025
Closing Date: March 30, 2025 at 11:59pm
Band: A/B
Salary : salary schedules and placement information
Additional Salary Information: Commensurate with education and experience.
Full Time/Part Time: Full Time
Temporary/Permanent: Temporary

Other Conditions: We are filling one position at either Band A or Band B, depending upon qualifications. Applicants will automatically be considered for both positions. Temporary positions are annually renewable every July 1 contingent upon performance and/or availability of funds. These are not remote positions.

Band B Duties and Responsibilities
(NOTE: **denotes Essential Functions)

*Supports the Associate Director of Entrepreneurship Programs and Program Managers as directed.
*Works closely with OIC staff, instructors, mentors, participants and other stakeholders in the development and delivery of OIC programs including but not limited to HITIDE, Patents2Products, Faculty Fellows, PIE-X and NSF i-Corps.
*Supports and engages in outreach activities, including development of marketing content and opportunities to recruit program participants, faculty, students, instructors, mentors, guest speakers, guest judges etc.
*Collaborates with OIC staff to plan successful OIC events.
*Coordinates and manages logistics for OIC programs and events, including equipment, space, setup and IT assistance as needed.
*Collaborates with Associate Director and Program Managers to expand and develop program content to enhance program participants' engagement in innovation including through experiential learning opportunities.
*Responsible for day-to-day operations of programs, including scheduling appointments, recruitment, enrollment, participation, progress of programs, and correspondence; facilitate course logistical planning and development.
*Manages and completes assignments by deadlines.
*Reviews and recommends changes to program content, policies and procedures to improve program efficiency and effectiveness.
*Coordinates and deploys pulse surveys for feedback ensuring continuous process improvement. Analyzes and prepares reports summarizing results.
*Collaborates with OIC staff and drafts reports and presentations.
*Maintains compliance with University of Hawai'i and OIC procedures, policies, and guidelines.
Other duties as assigned.
Band B Minimum Qualifications Possession of a baccalaureate degree in business, engineering, natural sciences, life sciences or related field and 3 year(s) of progressively responsible professional experience with responsibilities for coordinator roles related to higher education, business, innovation and entrepreneurship, technology development; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Considerable working knowledge of principles, practices and techniques in the area of supporting educational or training programs as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with innovation, entrepreneurship or technology transfer.
Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
Demonstrated ability to operate a personal computer, apply word processing software, and database software.
Demonstrated ability in organization, time management, prioritizing assignments, meeting deadlines and attention to detail.
Demonstrated ability to learn quickly, work in a fast-paced environment, both independently and as part of a team.
Demonstrated ability to see opportunities and problems from different perspectives and effectively address such opportunities and problems.
BAND A Duties and Responsibilities
(NOTE: **denotes Essential Functions)
*Supports the Associate Director of Entrepreneurship Programs and Program Managers as directed.
*Assists OIC staff, instructors, mentors, participants and other stakeholders in the development and delivery of OIC programs including but not limited to HITIDE, Patents2Products, Faculty Fellows, PIE-X and NSF i-Corps.
*Supports and engages in outreach activities, including development of marketing content and opportunities to recruit program participants, faculty, students, instructors, mentors, guest speakers, guest judges etc.
*Assists OIC staff to plan successful OIC events.
*Coordinates and manages logistics for OIC programs and events, including equipment, space, setup and IT assistance as needed.
*Assists Associate Director and Program Managers to expand and develop program content to enhance program participants' engagement in innovation including through experiential learning opportunities.
*Assists with day-to-day operations of programs, including scheduling appointments, recruitment, enrollment, participation, progress of programs, and correspondence; facilitate course logistical planning and development.
*Manages and completes assignments by deadlines.
*Participates in reviewing and recommending changes to program content, policies and procedures to improve program efficiency and effectiveness.
*Coordinates and deploys pulse surveys for feedback ensuring continuous process improvement. Assists with analyzing and preparing reports summarizing results.
*Collaborates with OIC staff and drafts reports and presentations.
*Maintains compliance with University of Hawai'i and OIC procedures, policies, and guidelines.
Other duties as assigned.
BAND A Minimum Qualifications Possession of a baccalaureate degree in business, engineering, natural sciences, life sciences or related field and 2 years of progressively responsible professional experience with responsibilities for coordinator roles related to higher education, business, innovation and entrepreneurship, technology development; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Functional knowledge of principles, practices and techniques in the area of supporting educational or training programs demonstrated by knowledge, understanding and ability to apply concepts, terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with innovation, entrepreneurship or technology transfer.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of program operations.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
Demonstrated ability to operate a personal computer, apply word processing software, and database software.
Demonstrated ability in organization, time management, prioritizing assignments, meeting deadlines and attention to detail.
Demonstrated ability to learn quickly, work in a fast-paced environment, both independently and as part of a team.
Demonstrated ability to see opportunities and problems from different perspectives and effectively address such opportunities and problems.
Band A/B Desirable Qualifications Demonstrated experience in supporting or developing innovation or entrepreneurship programs.
Possesses network in the innovation and entrepreneurship ecosystem/community.
Demonstrated experience in developing funding proposals and managing outcomes.
Ability to identify and source federal, state and private funding opportunities.
Knowledge of University of Hawaii, State of Hawaii and Federal Government policies and procedures.
Demonstrated experience working in university setting with researchers, students, startups, technology companies, or venture capital.
Demonstrated experience in new business creation, product management or growth initiatives.
To Apply:
Click on the "Apply" button on the top right corner of the screen to complete an application and upload required documents. Required documents include: (1) cover letter indicating how you satisfy the minimum and desirable qualifications; (2) resume; (3) the names and contact information of at least three professional references; and (4) transcripts showing degree and coursework to date appropriate to the position (original official transcripts will be required at the time of hire.) NOTE: Please create a new account if this is your first time applying for a position using NEOGOV.

Inquiries:
James Deane, Director of Office of Innovation and Commercialization; jrdeane@hawaii.edu
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

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