Executive Administrator

4 weeks ago

Irving TX, United States Talent Harbor Full time

Executive Administrator — Growth & Operations (On-site, Texas)📍 Location: Irving, TX (On-site)💰 Compensation: $75,000–$110,000 base + 10–20% bonus ✈️ Travel: Domestic (~1 week/month) + periodic international travel (2–4 weeks) About the Role We’re seeking a high-performing Executive Administrator to support senior leadership and manage cross-functional initiatives across sales, operations, and customer channels. This is a strategic, project-focused role — ideal for a polished professional who thrives in fast-paced environments, enjoys keeping executives organized, and drives results through structure and communication. You’ll play a critical part in tracking milestones, preparing executive reports, and coordinating high-visibility projects as the company expands into new customer-facing markets. What You’ll Do Prepare and consolidate executive reports (financial, sales, and KPI updates). Track project milestones and follow up with cross-functional teams. Coordinate executive meetings, travel, and special projects. Serve as the communication link between leadership and internal/external partners. Manage smaller operational initiatives (e.g., vendor sourcing, process improvements). What You Bring Bachelor’s degree in Business, Engineering, or related field. 3–5 years of experience in executive support, operations, or project coordination. Advanced skills in Microsoft Office (Excel, PowerPoint, Word). Strong attention to detail and excellent organizational skills. Confident communicator — comfortable engaging with senior executives. Self-motivated, resourceful, and adaptable under pressure. Ability and willingness to travel regularly (domestic and international). Bonus: Bilingual English/Spanish or ERP/CRM experience (HubSpot, Salesforce). Why This Role Stands Out ✅ Growth opportunities, direct exposure to executive decision-making. ✅ Opportunities to travel and contribute to international projects. ✅ Fast-paced, collaborative culture where initiative is valued. ✅ Competitive pay, bonus potential, and full benefits. Ready to make an impact? Apply today and tell us how you’ve helped leaders stay organized, informed, and focused on what matters most.

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