Human Resources Assistant

2 weeks ago

Staten Island, New York, United States Seamen's Society for Children and Families Full time

The Organization:

Founded in 1846 to care for the children of sailors in the Port of New York, Seamen's Society for Children and Families ("Seamen's Society") was one of the first organizations in the US to care for abandoned children in family settings, rather than institutions. Today, Seamen's Society is a comprehensive $28 million nonprofit organization that offers foster care and adoption services, mental and behavioral health care services, prevention/family stabilization services, domestic violence intervention services, a health home care management program, education financial support, and a youth tutoring program. The agency's 200+ professionals serve over 1,250 children and over 500 families in New York City. Programs are conducted in a trauma-informed, caring manner that understands and embraces the diversity of the communities served by the organization.

Job Summary:

The Human Resources Assistant provides professional support across various HR functions, including pre-employment screenings, onboarding, compliance, and employee relations. This role involves working closely with cross-functional departments and interacting regularly with employees, requiring strong written and verbal communication skills to deliver outstanding customer service. The HR Assistant will proactively address and resolve inquiries and issues related to employment practices, policies, and procedures, demonstrating initiative and problem-solving abilities. Additionally, the HR Assistant will play a key role in fostering a positive work environment by promoting a supportive and inclusive culture, encouraging a positive attitude, and helping to uphold the organization's values and mission.

Responsibilities:

  • Maintain and update accurate personnel records, HRIS, time and attendance systems, and other relevant systems to ensure data integrity and accuracy
  • Oversee the entire onboarding and offboarding process, ensuring a smooth and efficient employee experience
  • Manage and coordinate all preemployment screenings (background checks, clearances, drug screenings, etc.)
  • Manage department email, respond to inquiries in a timely manner, and forward requests to the appropriate personnel as needed
  • Actively contributes to the implementation and enhancement of the onboarding process
  • Effectively address and resolve inquiries and issues related to employment practices, policies, and procedures
  • Provide clerical support to HR, including but not limited to, filing, mail distribution, and creation and processing of forms
  • Coordinate new hire orientation sessions, annual open enrollment, and other HR and organizational employee events
  • Maintain and distribute the Staff Directory, new hire report, and offboarding report monthly
  • Attend and document minutes for grievance and disciplinary hearings, as needed
  • Train new department staff and assist with continuous process improvements within job function
  • Work closely with cross-functional departments and maintain open lines of communication
  • Actively identify opportunities for process improvements and suggest effective solutions
  • Performs other duties/responsibilities as assigned within the scope of the position

Qualifications:

  • Bachelor's degree in Human Resources, Business Administration, or a related field required
  • A minimum of one (1) year professional HR experience required
  • Experience with Microsoft Office Suite, including SharePoint and Teams
  • Excellent communication and interpersonal skills to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
  • Proven ability to manage multiple tasks and prioritize effectively in a fast-paced environment
  • The position is based in Staten Island, with the ability to work at our Brooklyn location occasionally, as needed.

Compensation:

$45,000-$47,000

Benefits:

  • 403(b) matching
  • Health Insurance (medical, dental, vision)
  • 13 Paid Holidays
  • Generous Paid Time Off
  • Agency Paid Life insurance
  • Summer Fridays
  • Employee Discount Program
  • Commuter Benefits

Additional Information:

Seamen's Society is committed to providing an inclusive and welcoming environment for all members of our staff, participants, volunteers, subcontractors, and vendors. We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, alienage, citizenship status, age, disability, sex, gender, gender identity or expression (sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local law.

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