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Events Planner
4 weeks ago
We are looking for a skilled Events Planner to join our team on a contract basis in NY, NY. In this role, you will manage the planning and execution of various events while ensuring all details are meticulously handled. This position requires strong organizational skills and excellent communication abilities to coordinate effectively with stakeholders and deliver successful outcomes. For a complete understanding of this opportunity, and what will be required to be a successful applicant, read on. Role Overview The Event Planner provides strategic and administrative support for the Meeting & Events function. This position is more desk-oriented and organizational than the Coordinator role, focusing on operational accuracy and documentation excellence to ensure seamless event delivery. The planner ensures all vendor, insurance, and invoicing processes are completed accurately and on time to support flawless event execution. While primarily office-based, the Event Planner should be available to attend events onsite and adjust hours based on event schedules. Key Responsibilities • Manage event logistics documentation and administrative coordination. • Oversee vendor communications, invoicing, and approval processes. • Ensure insurance documentation and Certificates of Insurance (COIs) are current for all event partners. • Support catering coordination, staffing needs, and internal communications. • Oversee pre-event readiness checklists and post-event close-out documentation. • Attend select events to provide on-site support when needed. Must-Have Skills • Strong written and verbal communication skills. • High organizational competence with exceptional attention to detail. • Confidence managing multiple vendors and internal stakeholders. • Strong follow-up skills and ownership of assigned processes. Experience Level • Comparable background to a Meeting & Events Coordinator, with greater focus on strategic planning and operational organization. Soft Skills • Personable and professional presence. • Ability to remain composed and communicative in a fast-paced environment. xrczosw • Team-oriented with a proactive, solutions-focused approach.
