Assistant Event Planner

2 weeks ago

New York, New York, United States Rose Gold Presents Full time

About Us

Rose Gold Presents is a fast-growing NYC-based event planning and production company specializing in both large-scale and intimate experiences.

We run a growing portfolio of NYC bars, including The High Note, Hidden Lane, Jewel Box, Sweetie, and Waiting on a Friend. These spaces are destinations for a wide variety of events including corporate gatherings, birthdays, engagements, watch parties, holiday celebrations, and more.

Role Overview

As the Assistant Event Planner Intern, you will shadow and work directly alongside our Head Event Planner, supporting all stages of the planning process—from early concepting to day-of execution. This position is ideal for rising juniors and seniors who want hands-on exposure to event production, logistics, client communication, and multi-venue coordination.

You'll also support operational and administrative tasks that mirror industry-standard event roles, ensuring you gain both creative and logistical experience.

What We are Looking For

  • Highly motivated, proactive self-starter eager to support a rapidly growing events and venues company

  • Someone who thrives in fast-paced environments and takes initiative without needing constant direction

  • Interest in hands-on experience across event planning, venue operations, and day-of execution

  • Dependable, driven individual able to balance school commitments with meaningful professional responsibilities

  • Someone excited about long-term growth — this role has strong potential to evolve into full-time employment as we continue opening new venues

Key Responsibilities -
Event Planning & Coordination

  • Shadow the Head Event Planner and support planning for a variety of events

  • Assist with communication between venues, vendors, and clients

  • Help develop timelines, task lists, and event logistics plans

  • Track RSVPs, inquiries, and venue leads

  • Contribute to marketing initiatives, including content ideas, social campaigns, and partnership opportunities

Operations & Administration

  • Update planning sheets, spreadsheets, and internal organizational documents

  • Manage guest lists and assist with ticketing setup on POSH, Dice, Eventbrite, etc.

  • Track communication threads and prepare follow-ups

  • Support additional operational and administrative tasks as needed

Marketing & Social Media

  • Assist with micro-influencer or partner outreach

  • Flag strong leads or opportunities for the internal team

  • Monitor Instagram accounts and engagement

  • Maintain and update web content via Squarespace (no coding required)

Requirements

  • Rising junior or senior preferred

  • Must be 21+

  • Highly organized with exceptional attention to detail

  • Strong written and verbal communication skills

  • Motivated self-starter who can take initiative and work independently

  • Ability to manage multiple tasks on a daily basis while balancing schoolwork

  • Proficiency in Google Suite (Gmail, Sheets, Docs)

  • Comfortable using or learning tools like POSH, Dice, Eventbrite, and Squarespace

Compensation & Perks

  • Free entry to all Rosegold Presents events + potential guest list access

  • Direct mentorship from an experienced Head Event Planner

  • Hands-on exposure to both large and small NYC events

  • Experience working with a variety of venues, vendors, and clients

  • Eligible for college credit depending on your program requirements

  • Commission & bonus opportunities available

  • This role has strong potential to develop into consistent paid opportunities and even a full-time position as we expand — we are looking for people who want to grow with us

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