Executive Assistant

All the relevant skills, qualifications and experience that a successful applicant will need are listed in the following description. Executive Assistant - Commercial   Job Level: Executive Reports To: President / CEO EEOC: Professional Executive Assistant We are seeking a seasoned, highly capable Executive Assistant to work directly with our CEO and support our Commercial Division. This role is ideal for someone who thrives in a fast-paced, entrepreneurial environment and is comfortable wearing multiple hats. The Executive Assistant will serve as a trusted partner to the CEO, managing day-to-day priorities while also supporting commercial property operations and special projects. Our company owns and self-manages a diverse portfolio of multifamily, commercial, and hospitality properties across Pennsylvania, Florida, and New Jersey, in addition to a growing tequila brand. This position requires sound judgment, strong organizational skills, and the ability to anticipate needs before they arise. Key Responsibilities: · Provide comprehensive administrative support to the CEO, including managing email, calendars, meeting scheduling, and travel arrangements · Act as a gatekeeper for the CEO by screening calls, emails, and requests, ensuring efficient and timely communication · Take detailed meeting notes and follow up on action items as needed · Draft, edit, and review correspondence, reports, and other documents on behalf of the CEO · Assist with personal tasks such as bill payments, appointment scheduling, and personal travel coordination · Read, research, collect, and analyze information in advance to help prioritize and streamline executive decision-making · Work closely with the Chief of Staff and Senior Commercial Property Manager to support administrative and operational needs · Serve as a primary liaison between property management, vendors, and tenants to support issue resolution, operational needs, and accounts receivable · Track inspections, certifications, and regulatory requirements for commercial properties · Provide administrative and strategic support throughout the commercial leasing process · Draft and review Letters of Intent (LOIs) and coordinate leasing documentation · Assist with coordinating tenant build-outs to ensure schedules and budgets are maintained · Obtain quotes, develop scopes of work, and coordinate vendor bids for various projects · Support accounting and property management teams in maintaining strong tenant relationships and minimizing outstanding balances · Assist with special projects and additional tasks as assigned by the CEO, Chief of Staff, and Senior Property Manager · Performs other duties as assigned Qualifications: · 5+ years of experience supporting senior executives, ideally xrczosw within real estate, development, property management, or a related field · Strong organizational skills with the ability to manage competing priorities and deadlines · Excellent written and verbal communication skills · High level of discretion and professionalism when handling confidential information · Proactive, self-motivated, and comfortable working independently · Experience supporting leasing, vendors, or property management is a strong plus · Proficient in Microsoft Office and general office systems Working Conditions: · Works in a collaborative office environment Physical Demands: · Ability to physically access all interior parts of the office · Ability to push, pull, lift, carry, or maneuver items with a weight of up to twenty (20) pounds independently and fifty (50) pounds with assistance Salary: $70-85,000/yr Location : Ardmore, PA