Executive Assistant

All the relevant skills, qualifications and experience that a successful applicant will need are listed in the following description.Executive Assistant - Commercial Job Level:                             ExecutiveReports To:                           President / CEO                                             EEOC:                                    Professional                                                           Executive AssistantWe are seeking a seasoned, highly capable Executive Assistant to work directly with our CEO and support our Commercial Division. This role is ideal for someone who thrives in a fast-paced, entrepreneurial environment and is comfortable wearing multiple hats. The Executive Assistant will serve as a trusted partner to the CEO, managing day-to-day priorities while also supporting commercial property operations and special projects.Our company owns and self-manages a diverse portfolio of multifamily, commercial, and hospitality properties across Pennsylvania, Florida, and New Jersey, in addition to a growing tequila brand. This position requires sound judgment, strong organizational skills, and the ability to anticipate needs before they arise.Key Responsibilities:·      Provide comprehensive administrative support to the CEO, including managing email, calendars, meeting scheduling, and travel arrangements·      Act as a gatekeeper for the CEO by screening calls, emails, and requests, ensuring efficient and timely communication·      Take detailed meeting notes and follow up on action items as needed·      Draft, edit, and review correspondence, reports, and other documents on behalf of the CEO·      Assist with personal tasks such as bill payments, appointment scheduling, and personal travel coordination·      Read, research, collect, and analyze information in advance to help prioritize and streamline executive decision-making·      Work closely with the Chief of Staff and Senior Commercial Property Manager to support administrative and operational needs·      Serve as a primary liaison between property management, vendors, and tenants to support issue resolution, operational needs, and accounts receivable·      Track inspections, certifications, and regulatory requirements for commercial properties·      Provide administrative and strategic support throughout the commercial leasing process·      Draft and review Letters of Intent (LOIs) and coordinate leasing documentation·      Assist with coordinating tenant build-outs to ensure schedules and budgets are maintained·      Obtain quotes, develop scopes of work, and coordinate vendor bids for various projects·      Support accounting and property management teams in maintaining strong tenant relationships and minimizing outstanding balances·      Assist with special projects and additional tasks as assigned by the CEO, Chief of Staff, and Senior Property Manager·      Performs other duties as assignedQualifications:·      5+ years of experience supporting senior executives, ideally xhmxlyz within real estate, development, property management, or a related field·      Strong organizational skills with the ability to manage competing priorities and deadlines·      Excellent written and verbal communication skills·      High level of discretion and professionalism when handling confidential information·      Proactive, self-motivated, and comfortable working independently·      Experience supporting leasing, vendors, or property management is a strong plus·      Proficient in Microsoft Office and general office systemsWorking Conditions:·      Works in a collaborative office environmentPhysical Demands:·      Ability to physically access all interior parts of the office·      Ability to push, pull, lift, carry, or maneuver items with a weight of up to twenty (20) pounds independently and fifty (50) pounds with assistanceSalary: $70-85,000/yrLocation: Ardmore, PA