Executive Assistant
2 weeks ago
About the Role We are seeking a highly capable and polished Executive Assistant to work in our office in the North Hills (Pittsburgh) office, five days per week to directly support the leadership of a fast-growing staffing company. This is a critical position that ensures the President's office operates efficiently and strategically. The ideal candidate is proactive, resourceful, and skilled at handling a wide range of administrative and operational responsibilities with confidence and discretion. Experience in the staffing or professional services industry is highly desirable. Key Responsibilities Act as a gatekeeper, screening communications and ensuring the President's time is focused on the highest-impact activities Manage the President's calendar Prepare, edit, and proofread presentations, reports, proposals, and internal communications Support client engagement efforts by coordinating high-level meetings, following up on action items, and preparing briefing materials Assist in monitoring operational metrics and staffing performance reports, compile summaries for executive review Coordinate meetings and leadership team sessions, including agenda preparation, minutes, and follow-up Handle confidential and sensitive information with the utmost professionalism Liaise with internal teams—including operations, recruiting, sales, and finance—to support companywide initiatives Manage expense reports, approvals, vendor coordination, and administrative workflows Support special projects and company events as needed, helping the President drive organizational priorities forward Qualifications 3–5+ years of experience supporting senior executives; experience in staffing, recruiting, or a service-based industry preferred Exceptional organization, prioritization, and time-management skills Strong written and verbal communication abilities, with a professional and polished communication style High level of discretion, judgment, and ability to maintain confidentiality Mastery of Microsoft Office Suite and/or Job Diva desired Ability to work in a fast-paced environment and adapt quickly to shifting priorities Self-starter with a strong sense of ownership and commitment to follow-through Demonstrated ability to collaborate effectively across departments What We Offer Competitive compensation and benefits package Opportunity to work closely with executive leadership in a growing staffing organization A culture that values initiative, teamwork, and professional growth The chance to play a meaningful role in the company's operational success
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Executive Assistant
2 weeks ago
Pittsburgh, PA, United States Oxford Solutions Full timeAbout the Role We are seeking a highly capable and polished Executive Assistant to work in our office in the North Hills (Pittsburgh) office, five days per week to directly support the leadership of a fast-growing staffing company. This is a critical position that ensures the President's office operates efficiently and strategically. The ideal candidate is...
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Executive assistant
5 days ago
Pittsburgh, United States Lingo Staffing, Inc. Full timeExecutive Assistant Excellent benefits onsite location in Pittsburgh 60k+ based on experience Assistant to the President Position Summary: The Executive Assistant provides high-level administrative and strategic support to senior leadership. This role requires exceptional organization, discretion, and the ability to manage complex schedules, communications,...
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Executive Assistant
1 week ago
Pittsburgh, United States Highmark Full timeThis job is part of an executive administrative team. This job provides administrative support to more than one Vice President and/or Senior Vice President. Incumbents will rely on experience and judgment to complete responsibilities, plan, accomplis Executive Assistant, Executive, Processing, Vice President, Microsoft, Assistant, Healthcare, Business...
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Executive Assistant
1 day ago
Pittsburgh, United States Highmark Full timeThis job is part of an executive administrative team. This job provides administrative support to more than one Vice President and/or Senior Vice President. Incumbents will rely on experience and judgment to complete responsibilities, plan, accomplis Executive Assistant, Executive, Processing, Vice President, Microsoft, Assistant, Healthcare, Business...
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Executive Assistant
4 weeks ago
Pittsburgh, United States Aurora Innovation, Inc. Full timeManage leaders dynamic and complex calendars Plan, coordinate, and ensure the leaders' schedules are protected, striking a balance between "gatekeeper" and "gateway" role Prioritize leaders time for internal and external commitments using sound jud Executive Assistant, Executive, Assistant, Technology, Business Services
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Executive Assistant
1 day ago
Pittsburgh, United States Aurora Innovation, Inc. Full timeManage leaders dynamic and complex calendars Plan, coordinate, and ensure the leaders' schedules are protected, striking a balance between "gatekeeper" and "gateway" role Prioritize leaders time for internal and external commitments using sound jud Executive Assistant, Executive, Assistant, Technology, Business Services
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Executive Assistant
22 hours ago
Pittsburgh, PA, United States Aurora Innovation, Inc. Full timeManage leaders dynamic and complex calendars Plan, coordinate, and ensure the leaders' schedules are protected, striking a balance between "gatekeeper" and "gateway" role Prioritize leaders time for internal and external commitments using sound jud Executive Assistant, Executive, Assistant, Technology, Business Services
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Executive Assistant
4 weeks ago
Pittsburgh, United States US Government Jobs Full timeExecutive Assistant This position is part of the Office of Fossil Energy and Carbon Management - National Energy Technology Laboratory, Department of Energy. As an Executive Assistant, you will provide advice and recommendations to the Laboratory Operations Center (LOC) on all matters relative to the coordination, integration, and synchronization of staff...
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Executive Assistant
4 weeks ago
Pittsburgh, United States Lago Full timeExecutive AssistantLago is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. In this pivotal role, you will be responsible for managing schedules, coordinating meetings, and facilitating effective communication between departments. You will have the opportunity to work closely...
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Executive Assistant
1 week ago
Pittsburgh, United States Highmark Health Full timeExecutive Administrative Assistant This job is part of an executive administrative team. This job provides administrative support to more than one Vice President and/or Senior Vice President. Incumbents will rely on experience and judgment to complete responsibilities, plan, accomplish goals and meet deadlines, and is required to be a consummate professional...
