Senior Executive Assistant

5 days ago

Atlanta GA, United States CREO GROUP Inc. Full time

Summary of Responsibilities: CREO Group is growing rapidly, and we are seeking a seasoned Executive Assistant to provide high-level administrative support to the Chief Executive Officer and executive leadership team, ensuring efficient operations and seamless coordination. This highly visible role requires exceptional organizational skills, strong attention to detail, strong interpersonal skills, and confidentiality and professionalism for interacting with internal and external stakeholders at all organizational levels.

Essential Functions:
Calendar & Meeting Management
Manage complex executive calendars, including scheduling, prioritizing, and coordinating meetings, corporate events and Board of Directors meetings.
Arrange domestic and international travel and maintain travel policy adherence.
Utilize Microsoft Office Suite (Word, Excel, PowerPoint) to prepare agendas, create and edit spreadsheets, presentations and documents for internal and external meetings.
Ensure accurate data entry, formatting, and quality control within all executive materials.
Coordinate meeting logistics, including room setup, technology support, and follow-up action items.
Administrative & Operational Support
Provide comprehensive administrative support to the CEO and other executive leadership, including document preparation, report generation, and file management.
Assist with preparing, submitting, and tracking executive expense reports in a timely manner.
Support special projects, research, and strategic initiatives, as assigned.
Provide project management support, as requested, including monitoring and tracking performance.

Front-Office & Communication Support
Manage the Atlanta office headquarters – from visitor experience to back-office needs.
Coordinate administrative updates across all office and plant locations for consistency.
Manage all forms of correspondence (email, phone, etc.) including Board of Directors, external customers and suppliers, and internal needs.
Serve as a primary point of contact for internal teams, clients, and external partners.

Required Skills:
Strong proficiency in Microsoft Office Suite: Word, Excel, PowerPoint.
Executive presence with exceptional written and verbal communication skills, and ability to interact in a variety of situations and people, sometimes under high pressure.
Proven ability to manage multiple priorities, meet deadlines, and work independently.
Track record of being resilient and adaptable to change, with flexibility to quickly reprioritize.
Professional demeanor with strong interpersonal skills and customer-service orientation.
High level of discretion and integrity when handling confidential information.
Commitment to our core values of Collaboration, Respect, Empowerment and Opportunity.

Competencies:
~10+ years of administrative support experience, with 5 years supporting senior leadership
~ Associate or Bachelor’s Degree preferred
~ Assertive and action-oriented experience; strong multi-tasking, analytical thinking and organizational skills in a fast-paced work environment
~ Cross-functional collaboration, networking and team engagement


Physical Demands:
# Long periods of work that primarily involve sitting.
# Light work that includes moving objects up to 20 pounds.

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