Administrative Assistant
3 weeks ago
CEO/President Support: Reports directly to the CEO/President (C/P). Provide comprehensive support services to the (C/P) that ensures a professional, responsive, and effective experience with the organization. Maintain C/P calendar. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements. Update and maintain data bases for C/P. Office Management: Limited Support of Human Resources for the organization including: Limited Assistance with recruitment efforts, new hire orientations and on-boarding. Acts as a liaison with landlord and building management on any office-related issues. Provides timely and proactive management of the organization’s office environment. Maintains physical and electronic office filing systems for C/P, and other as assigned. Administrative Functions: Writes error-free, emails and letters for various events and announcements. Maintains confidentiality and uses a high degree of discretion. Works in a professional and focused manner to schedule internal and external meetings. Takes notes and distributes meeting minutes, agendas and meeting packages. Maintain digital files. Other duties as assigned. QUALITIES OF OUR ADMINISTRATIVE ASSISTANT Maintains punctual, regular, and predictable attendance. Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder. Displays excellent communication skills including presentation. Diplomatic skills required in working with guests, vendors, and coworkers and including the ability to communicate effectively and remain calm and courteous under pressure. Displays engaging interpersonal skills including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude. Provides systematic and dependable follow up, as well as a high level of organization and preparedness. Maintains workflow under pressure and in a fast-paced, high-profile work environment. Respectfully takes direction from C/P. REQUIREMENTS 2+ years of administrative experience Bachelor's degree preferred, but an associate's degree with sufficient administration experience may suffice Event management experience (working with major events) Coordinate and execute email blasts and mail campaigns to promote events and initiatives. Manage follow-up communications and outreach related to event planning and attendance. Experience using web conferencing tools such as Zoom or WebEx Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences. Understanding of basic AI tools. Experience and knowledge of YouTube Understanding of social media platforms Some Photoshop and Canva experience preferred. Ability to multitask. An attention to detail. Works with little direction Organized Ability to plan ahead. Ability to work with Posh / Eventbrite or similar apps. Spanish speaking (Bilingual) strongly preferred. Both written and verbal skills
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Administrative Assistant
4 weeks ago
Chicago, IL, United States City Staffing Full timeThis is a long term temporary, fully onsite role located in Downtown Chicago, IL. Schedule: Monday through Friday, full time Pay Rate: $25-30/hour DOE Our client, a respected Chicago non profit, is looking for an Administrative Assistant to add to their team! Administrative Assistant Responsibilities Provide administrative support including managing...
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Administrative Assistant
2 hours ago
Chicago, IL, United States Top Tier Resources Full timeOur client has an immediate need for an administrative assistant/ receptionist in their Chicago office near Water Tower in downtown Chicago. This is a fulltime hybrid role that is in-office two days per week and remote 3 days per week . This is a temp to hire position that starts after the New Year. The ideal candidate will have excellent communication...
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Administrative Assistant
3 weeks ago
Chicago, IL, United States AAR Tech Full timeCEO/President Support: Reports directly to the CEO/President (C/P). Provide comprehensive support services to the (C/P) that ensures a professional, responsive, and effective experience with the organization. Maintain C/P calendar. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to...
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Relocation Administrative Assistant
1 week ago
Chicago, IL, United States @properties Full time@properties is the largest independent real estate brokerage firm in the state of Illinois and one of the top 8 residential brokers in the U.S. As a locally-owned, independent company, we offer local homebuyers and sellers the highest level of service for their real estate needs through our award-winning sales and marketing programs, industry-leading...
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Administrative Assistant
5 days ago
Chicago, IL, United States Buckingham Search Full timeCompany Overview Our client is a leading enterprise SaaS company delivering a decision intelligence platform that powers global supply chains. Leveraging one of the world’s largest transportation data networks, the organization provides real-time visibility and AI-driven insights across all modes of transportation and global regions. The platform enables...
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Administrative Assistant
7 days ago
Chicago, IL, United States Buckingham Search Full timeCompany Overview Our client is a leading enterprise SaaS company delivering a decision intelligence platform that powers global supply chains. Leveraging one of the world's largest transportation data networks, the organization provides real-time visibility and AI-driven insights across all modes of transportation and global regions. The platform enables...
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Executive Administrative Assistant
3 weeks ago
Chicago, IL, United States Lakeshore Talent Full timeExecutive Administrative Assistant 13-Week Contract | 100% Onsite | Chicago, IL Schedule: Monday–Friday, 8:00 AM–4:30 PM Industry: Healthcare Lakeshore Talent is seeking an experienced Executive Administrative Assistant to support senior leadership within a healthcare clinic. This is a 13-week contract with strong potential for extension or hire. The...
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Administrative Assistants-Temp-Legal
7 days ago
Chicago, IL, United States Top Tier Resources Full timeAdministrative Assistant (Contract to Hire | Hybrid) Seeking a reliable Administrative Assistant to support daily office operations in a professional environment. This role serves as the front-desk point of contact while assisting with scheduling, travel coordination, and general administrative support. Key Responsibilities Answer and route incoming...
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Administrative Assistant
4 weeks ago
Chicago, IL, United States Addison Group Full timeJob Title: Administrative Assistant Location: Chicago, IL Industry: Nonprofit Compensation: $25.00 - $30.00 / Per Hour Work Schedule: 8:00 AM - 5:00 PM, 100% onsite Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is hiring for our client, a well-established nonprofit organization in Chicago. The...
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Administrative Assistant Inflight
5 days ago
Chicago, IL, United States SkyWest Airlines Full timeAbout SkyWest:As an InFlight Administrative Assistant you will be an integral part of the SkyWest community. This is a dynamic job where you will constantly learn new things and have the opportunity to work with SkyWest employees in many different areas. We are looking for someone who is always on top of things and loves to help others. If this sounds like...
