Executive Administrative Assistant Needed Immediately

Marzetti is looking for a contract( to possible permanent) Executive Administrative Assistant to serve as a strategic partner to the Chief Supply Chain Officer (CSCO) and Supply Chain Leadership Team (SCLT) in advancing Marzetti’s Supply Chain priorities. This position provides high-level administrative and project coordination support, ensuring alignment, efficiency, and proactive communication across key meetings, events, and deliverables.
This role goes beyond coordination and scheduling — it functions as a strategic partner in advancing Marzetti’s Supply Chain priorities through proactive planning, communication excellence, and seamless leadership support.

This is an exciting time to join an organization whose mission is to “nourish growth in all we do” at the Better Food Company.
Executive & Administrative Support
Manage the CSCO’s calendar, appointments, and schedules, proactively anticipating needs and resolving conflicts in partnership with all functional partners.
Act as the primary liaison for the CSCO and SCLT with internal partners (HR, Finance, Operations, Communications) and external stakeholders, ensuring seamless coordination and professional representation of the Supply Chain function.
Coordinate travel, accommodations, and itineraries for the CSCO and SCLT when necessary.
Maintain and organize electronic files, correspondence, and documentation on Teams, SharePoint and other platforms.
Exercise the utmost discretion when handling sensitive or confidential information.

Maintain a consistent, structured agenda format that aligns with Supply Chain priorities and recurring business updates.
follow up with SCLT members for content updates.
Confirm dates, finalize attendee lists, and coordinate logistics in partnership with the CSCO and SCLT.
Develop the agenda, distribute invitations and pre-work materials
Manage all on-site support including meals, meeting arrangements, session supplies, etc.
Supply Chain Leadership Team Off-Sites:
Support agenda and materials preparation to enable productive discussions.
Create, edit, and format PowerPoint decks, correspondence, and reports with exceptional attention to detail and visual quality.
Support coordination activities with the CSCO and SCLT to develop high-quality content for Board and leadership reviews, including ensuring accuracy, consistency, and timely delivery.
Prepare “shell” decks for recurring meetings and track content submissions and updates.
Town Halls, Board dates, MBRs, off-sites, TOR reviews).
Cross-Functional and Special Projects
Partner with internal stakeholders (HR, Finance, Communications, and Operations) to ensure smooth execution of cross-functional Supply Chain initiatives.
Support special projects or ad hoc requests to enhance Supply Chain team efficiency and communication.
Associate’s degree in Business Administration or related field required; Bachelor’s degree preferred.
~Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook); strong Teams and SharePoint capability preferred.
~ Proven experience developing and editing professional presentations and reports.
~ including occasional travel.


Strategic Organizer: Anticipates upcoming needs with members of SCLT, proactively manages calendars, and prepares materials that drive business readiness.
serve as a trusted advisor to the CSCO on administrative and operational priorities.
Presentation Pro: Delivers crisp, accurate, and visually polished materials that reflect Marzetti’s professional standards.