Coordinator, Corporate Relations

2 weeks ago

NA NA United States American Gastroenterological Association Full time

Corporate Relations Administration

AGA (American Gastroenterological Association) is a membership-based organization that empowers clinicians and researchers to improve digestive health and is leading the way in the advancement of scientific and medical innovation. Are you a high performing, organized, detail-oriented individual? Do you thrive on creating and maintaining processes driven by efficiency?

We are seeking an experienced administrator that will own the processes that help run this dynamic Corporate Relations team. The ideal candidate will be knowledgeable in reporting, familiar with grant procedures, and proficient with databases and Microsoft office applications.

The Business Development team is a creative, cohesive, and supportive group. If you are ready to invigorate, support, and enhance functions on a departmental level, we invite you to apply

WHY WORK AT AGA?

  • We care about our core values: innovative, engaged, collaborative, open, inclusive.
  • We value work-life balance and provide generous time off.
  • Market competitive compensation plus 7% employer contribution to retirement plan. 
  • Remote or hybrid work environment. Staff in the DMV report to the Bethesda, Maryland office once per week.
  • Comprehensive health care benefits at a reasonable cost.

See full position description below:

POSITION TITLE:       Corporate Relations Coordinator

REPORTS TO:             Senior Manager, Corporate Relations

SUMMARY:                Responsible for supporting Corporate Relations fundraising processes. Assist with a variety of administrative functions that support Corporate Relations, Innovation, and the AGA Foundation.

Duties and Responsibilities:

  • Complete and track grant submissions and other funding requests to corporate supporters, manage revenue tracking documents, and grant inboxes.
  • Report on key metrics related to funding.
  • Track and complete grant reconciliations for closeout of programs.
  • Develop and maintain procedures, systems, and templates etc. for effective management of grants ensuring grant deadlines are met.
  • Route and track contracts using AGA software.
  • Coordinate calendars including the facilitation of internal and external meetings.
  • Assist in preparing documents for meetings including Power Point presentations, company backgrounders and agendas.
  • Work closely with the Finance Department to initiate program code requests, invoice requests, and track status of current and outstanding funds. 
  • Manage and develop standard operating procedures.
  • Responsible for data entry management and migration of data to a new platform.
  • Support the AGA Research Foundation’s operations and coordinate administrative processes for all donor stewardship letters e.g. gift acknowledgement letters and welcome letters.
  • Support Innovation's operations and assist with administrative processes for key opinion leader (KOL) meetings e.g. scheduling, coordinating pre-meeting resources, contracting, invoicing and reimbursements.
  • Other duties, as assigned, by the Corporate Relations, Innovation and AGA Foundation managers and directors. 

Qualifications:

  • Administrative experience in healthcare, education, or non-profit sectors preferred.
  • Experience managing or working in a CRM, donor database, or other constituent database.
  • Experience with grants: research, writing, or reporting.
  • Excellent organizational skills, accuracy, and attention to detail.
  • Proficient in Microsoft Office Suite, particularly Word, Excel, and PowerPoint. Knowledge or familiarity with SharePoint and Teams.
  • Self-motivated, and proactive team player who takes initiative to identify and pursue opportunities and solve problems.
  • Bachelor’s degree, preferred.
  • Some travel may be required (2-3 times per year).
PandoLogic. Category:Marketing & Biz Dev, Keywords:Corporate Relations Manager, Location:Bethesda, MD-20814

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