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Administrative Support Associate

1 month ago

Seattle WA United States Kelly Full time
Kelly Government Solutions is looking for an enthusiastic and competent Administrative Support Associate to join our dynamic Passport team.  If you enjoy working in a fast-past environment that fosters collaboration and teamwork and are interested in growth and stability, please apply today.  

Required Qualifications:
  • Two years of general office experience
  • Two years of experience utilizing a variety of office software, specifically Microsoft Office
  • Ability to work in one place and traverse the office on a continuing basis
  • Must maintain constant awareness of all aspects of internal and external security
  • Ability to successfully complete a government public clearance background
  • Selected candidates must be able to frequently lift and carry up to 45 lbs. This position may require long hours of standing, so candidates will be expected to stand and walk around the worksite for the entirety of their shift.

Hourly rate: $22.90 plus $4.57 H&W pay, which can be used as cash, medical, or savings.  

Job Details:
  • Operate various equipment for high-speed scanning, mail out, and metering of mail
  • Prepare and mail envelopes with correct passport and corresponding supporting documents
  • Box and archive files for storage purposes
  • Interface with passport applicants at Agency/Center Information and Will-Call counters
  • Ensure appointment is scheduled
  • Review passport application, photograph, identification and supporting documentation for completeness prior to adjudication
  • Ensure the application and documents comply with Passport requirements, photograph meets Passport standards, and customer is provided fee information
  • Prior to distributing to applicants, print and review passport books for accuracy and quality
  • Process refund/reimbursement requests
  • Generate a credit card payment from the applicant and distribute completed batches to the Cashier's Office
  • Verify all completed transactions and run designated reports
  • Assist with Acceptance Agent training: prepare training materials, conduct "meet-and- greets," set-up training sessions, conduct office tours, etc.
  • Assist CSM in maintaining and cataloging electronic records of passport acceptance facilities
  • Contact applicants to request necessary documents
  • Resolve undeliverable mail items by contacting the customer and appropriately documenting all actions taken in a SharePoint application
  • Generate correspondence to resolve application discrepancies, including Return to Sender (RTS), Rewrites and Re-issues, and re-batch into the system
  • Per the guidance of DOS Passport Specialists, generate correspondence to resolve application discrepancies, including Return to Sender (RTS), Rewrites and Re-issues, and re-batch into the system
  • Assist with various special projects as requested by the Government
  • When required, relieve receptionist at lunch/breaks to answer administrative telephones
 PHYSICAL DEMANDS:
  • Capable of doing repetitive functions such as lifting, sitting, reaching, twisting, sealing envelopes, and filing.
  • Standing in the public waiting area of the agency, while assisting the internal and external customer and public.  You may be required to stand for a minimum of 6 hours, but not to exceed 12 hours in each day based upon scheduling requirements.
  • Ability to move up to 45 lbs.
  • Ability to work in inclement weather conditions, as requested by our government customer.

Important information: This position is recruited for by a remote Kelly office, not your local Kelly branch.  Kelly Government Solutions is a strategic supplier and business partner to the federal government and its key suppliers.  
Kelly Government Solutions (KGS) is a specialty service of Kelly Services, Inc., a leader in providing workforce solutions. KGS provides experienced staff to the federal government and its key suppliers, including prime and small business contractors. Through services such as government contract staffing, workforce management and project management, and contract compliance services, KGS can supply talent to both public and private sectors alike.  KGS offers engineering, IT, administrative, scientific, and healthcare professionals the opportunity to work with many of the prestigious Government organizations worldwide. Visit www.kellygovernmentsolutions.com
 
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly® Government Solutions?

Looking to connect with premier government agencies or the top 25 federal government contractors? Kelly Government Solutions partners with these organizations to create expert talent solutions that solve the world’s most critical challenges. We offer a variety of full-time, project (SOW), seasonal, and surge support opportunities in science, engineering, technology, professional, and administrative support roles. Our experts will connect you to the opportunity that fits your schedule and interests and handle the details of transferring and processing all levels of security clearances. It’s just another way we make the job search work for you.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

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