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Key Administrator

2 months ago

Columbia SC United States University of South Carolina Full time
Logo:

Posting Number: STA00677PO24

Job Family: Administrative Support

Job Function: Administrative Services

USC Market Title: Administrative Assistant

Link to USC Market Title:

Job Level: A3 - Administrative/Operational Support

Business Title (Internal Title): Key Administrator

Campus: Columbia

Work County: Richland

College/Division: Division of Student Affairs and Academic Support

Department: SAAS Housing Facility Management

State Pay Band: 5

Approved Starting Salary: $41,258

Advertised Salary Range: $41,258 - Salary commensurate with qualifications

Part/Full Time: Full Time

Hours per Week: 37.5

Work Schedule: Standard working schedule: 8:00am - 4:30pmMust be willing to work a flexible schedule to meet the needs of the department.

Basis : 12 months

Job Search Category: Other Professional

About University of South Carolina: From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement: At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Advertised Job Summary: Key Administrator
  • Do you love organization and details?
  • Do you like to ensure things are where they are supposed to be and processes are followed?
  • Do you value safety and security?
Look no furtherThe Key Administrator is a full-time staff member of University Housing who is responsible for maintaining records of all Housing keys (issue and return), performs regular key audits, issues and tracks all temporary, construction, and permanent lock cores and lock changes, monitors electronic key boxes and key security, and is responsible for the procurement of key and core replacement.

Primary duties
  • Maintain key records
  • Perform key audits
  • Monitor, track and procure keys and cores associated with Housing
  • Will take after hour calls due to key issues, occasionally
Perks:
  • Competitive Salary + Some of the BEST benefits you can find
  • 15 Paid Vacation Days
  • 15 Paid Sick Days
  • 13 Paid Holidays (including an extended December holiday)
  • Work-Life-Balance: Full-time pay with a 37.5 work week
  • An engaging and collaborative environment.
  • We are close to the iconic USC Horseshoe, surrounded by amenities, so you'll love where you work


Minimum Qualifications: Bachelor's degree and 2 years related experience in business management, public administration, or administrative services; or equivalency.

Preferred Qualifications: Experience with Work Management processes and programs.
Experience with Key Control.
Some experience with key monitoring systems, relevant IT experience a plus

Knowledge/Skills/Abilities: High level of organization and customer service, interpersonal, written, and verbal communication skills. Excellent computer skills.

Job Duty: Responsible for all Housing Staff Keys (over 100 keys). Establishes guidelines and procedures for key management within Housing, as approved by supervisor. Maintains records of all keys and ensures complete accountability at all times. Performs regular audits of all key boxes and keys issued to staff a minimum of twice a year. Maintains electronic key box security.

Essential Function: Yes

Percentage of Time: 30

Job Duty: Creates work orders for the purpose of documenting activities. Prepares and maintains records of installed locks, lock changes, key replacements, and other relevant information for over 30 buildings and over 8,000 residents. Prepares reports documenting activities, inventory, and costs. Maintains records of when keys are issued and returned. Responsible for tracking key returns when Housing staff leave the University.

Essential Function: Yes

Percentage of Time: 15

Job Duty: Responsible for the coordination and tracking of all lock/core replacement, including temporary, construction, and permanent cores. Orders all replacement keys. Coordinates the re-keying of buildings. Tracks all costs associated with key and lock replacements. Takes calls after hours if issues with keys.

Essential Function: Yes

Percentage of Time: 30

Job Duty: Responsible for entering new key codes when locks are changed and new keys delivered for over 30 buildings. Solely responsible for entering over 8,000 key codes into StarRez for access into Residence Hall residences. Responsible for working with electronic key box vendors for over 30 buildings. Responsible for outage response for electronic key boxes. Takes calls after hours to deal with issues.

Essential Function: Yes

Percentage of Time: 20

Job Duty: Performs other duties as assigned.

Essential Function: Yes

Percentage of Time: 5

Safety Sensitive or Security Sensitive: No

Hazardous weather category: Essential

Number of Vacancies: 1

Desired Start Date: 09/16/2024

Job Open Date: 08/19/2024

Job Close Date: 09/30/2024

Open Until Filled: No

Special Instructions to Applicant: Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by September 30, 2024. The University of South Carolina offers a valuable benefits package including but not limited to:
  • Health and Life Insurance
  • Retirement Programs
  • Paid Tuition
  • Dependent Scholarships
  • Annual Leave
  • Sick Leave
  • 13 Paid Holidays (including an extended December holiday)
  • Paid Parental Leave
  • Professional Development Opportunities
Click here to learn more about why you should work at USC.

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EEO Statement: The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.