Administrative Coordinator TTU

2 days ago

Lubbock TX United States Texas Tech University Full time

Lubbock

Administrative Coordinator TTU

39390BR

Human Resources

Position Description

Performs support and coordinative work in direct support of an administrative team of a specific administrative office or department. Coordinates and assists with functions such as planning, researching, budgeting and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

About the Department and/or College

The Office of Human Resources collaborates with administration, faculty, staff, and student employees to support the success of the university's campus population through the recruitment, development, and retention of a talented and fully engaged workforce. The Administrative Coordinator plays a vital role in supporting the members of the Human Resources team by assisting all visitors with grace, tactfulness, and respect. Our goal is to be companionate while being solution focused.

Major/Essential Functions

Everyday as the Administrative Coordinator you will:

  • Be the initial contact for Human Resources inquiries, requiring professionally handling phone calls and in person requests
  • Handle confidential and non-routine information, referring to others as appropriate
  • Provide departmental support with general and specialized information that may require the use of judgment, tact, and sensitivity
  • Provide administrative support to departmental staff, to include, ordering supplies, making travel arrangements, reconciling procurement card statements, screening phone calls, and preparing various documents
  • Assist with data entry tasks for the Employee Services Center, including verifying previous and current employment

Required Qualifications

Bachelor's degree in job related field plus one year responsible experience. Additional specific job related experience may substitute for required education on a year for year basis.

Preferred Qualifications

Knowledge of administrative and clerical procedures and systems
Ability to work independently and also on teams as assigned
Ability to act with diplomacy and tact in tense or high pressure situations
Ability to work with a sense of urgency in a fast-pace environment with shifting priorities, with multiple interruptions
Organize, coordinate, and prioritize multiple tasks simultaneously
Ability to write professional correspondence such as memos, emails, and letters
Knowledge of Microsoft Office Suite products and general office equipment, including a personal computer
Bilingual in Spanish/English

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Does this position work in a research laboratory?

No

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Job Type

Full Time

Pay Basis

Hourly

Minimum Hire Rate

16.89

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

Travel Required

None

Shift

Day

Grant Funded?

No

Job Group

Executive and Admin Assistants

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

Air Force Specialty Code

3A1X1

Army Military Occupational Specialty Code

42L, 42E

Marine Military Occupational Specialty Code

0111, 0101

Navy Enlisted Classification Code

1802, 641X

RequiredPreferredJob Industries
  • Other

  • TTU Post Doctoral Research Associate

    2 days ago

    Lubbock, TX, United States Texas Tech University Full time

    Lubbock TTU Post Doctoral Research Associate 39576BR ...

  • Section Coordinator

    2 days ago

    Lubbock, United States Texas Tech University Full time

    Lubbock Section Coordinator 39502BR TTU...

  • TTU Post Doctoral Research Associate

    2 days ago

    Lubbock, United States Texas Tech University Full time

    Lubbock TTU Post Doctoral Research Associate 39576BR ...

  • Assistant Director

    2 days ago

    Lubbock, United States Texas Tech University Full time

    Lubbock Assistant Director - Reporting 39042BR ...

  • TTU Post Doctoral Research Associate

    2 days ago

    Lubbock, TX, United States Texas Tech University Full time

    Lubbock TTU Post Doctoral Research Associate - Water Resources Center 39268BR ...

  • Assistant Director of Development

    2 days ago

    Lubbock, TX, United States Texas Tech University Full time

    Lubbock Assistant Director of Development 39610BR ...

  • Assistant Director of Development

    2 days ago

    Lubbock, TX, United States Texas Tech University Full time

    Lubbock Assistant Director of Development 39177BR ...

  • Managing Director

    2 days ago

    Lubbock, TX, United States Texas Tech University Full time

    Lubbock Managing Director & Chief Information Security Officer 39702BR ...

  • Server Administrator III

    2 days ago

    Lubbock, TX, United States Texas Tech University Full time

    Lubbock Server Administrator III 39321BR ...

  • Section Coordinator

    2 days ago

    Lubbock, United States Texas Tech University Full time

    Lubbock Section Coordinator - Vendor Services 39559BR ...

  • IA Operations Business Manager

    4 weeks ago

    Lubbock, United States InsideHigherEd Full time

    Extended Job TitleIA Operations Business ManagerOrg Level 1Texas Tech Univ Health Sciences Ctr Org Level 7101101 - Development Lbk Position DescriptionManages personnel and budgetary matters for a department or college. Exercises discretion and independent judgment to oversee the activities of staff and the financial processes to ensure fiscal responsibility...

  • Financial Operations Manager

    1 week ago

    Lubbock, Texas, United States Texas Tech University Full time

    About the JobThe successful candidate will assist with the preparation and compilation of the TTU System's ACFR, working closely with TTUS component institutions. You will also interpret and implement GASB pronouncements, communicating their impact to system administration and component institutions.Your responsibilities will include identifying...

  • Section Coordinator

    2 days ago

    Lubbock, United States Texas Tech University Full time

    Lubbock Section Coordinator 39687BR TTU...

  • Lead Administrator

    2 days ago

    Lubbock, TX, United States Texas Tech University Full time

    Lubbock Lead Administrator - Scholarships 39678BR ...

  • Managing Director

    2 days ago

    Lubbock, United States Texas Tech University Full time

    Lubbock Managing Director & Chief Information Security Officer 39702BR ...

  • Administrative Assistant

    1 month ago

    Lubbock, United States Texas Tech University Full time

    39447BR Extended Job Title: Administrative Assistant Position Description: In this position you will perform routine administrative assistance work for the Senior Associate Dean and Associate Dean for Research & Graduate Programs. You will be the first contact for visitors to the dean's office suite presenting a friendly and inviting environment. You...

  • Donor Relations Specialist

    3 weeks ago

    Lubbock, Texas, United States Texas Tech University Health Sciences Center Full time

    Job OverviewWe are seeking a highly skilled Donor Relations Specialist to join our team at the Texas Tech University Health Sciences Center. As a key member of our Institutional Advancement office, you will play a critical role in ensuring the highest standards of donor satisfaction across our campuses in Lubbock, Dallas, and Abilene.The ideal candidate will...

  • Department Chairperson

    2 days ago

    Lubbock, TX, United States Texas Tech University Full time

    Department Chairperson - Classical & Modern Languages & Literatures 38932BR Arts and Sciences Position Description...

  • Senior Specialist

    2 days ago

    Lubbock, TX, United States Texas Tech University Full time

    Lubbock Senior Specialist - Top Tier Catering 39622BR ...

  • Finance Director

    1 week ago

    Lubbock, Texas, United States Texas Tech University Full time

    About the RoleWe are seeking a highly skilled Finance Director to join our team at Texas Tech University. As a key member of our financial operations department, you will be responsible for preparing and compiling the Annual Combined Financial Report (ACFR) for the TTU System.Your expertise in Government Accounting Standards Board (GASB) pronouncements and...