Lead Lease Administration Analyst

2 weeks ago

Marlborough, United States BJ's Wholesale Club Full time

Join our team of more than 34,000 team members, supporting our members and communities in our Club Support Center, 235+ clubs and eight distribution centers. BJ’s Wholesale Club offers a collaborative and inclusive environment where all team members can learn, grow and be their authentic selves. Together, we’re committed to providing outstanding service and convenience to our members, helping them save on the products and services they need for their families and homes.

The Benefits of working at BJ’s

•        BJ’s pays weekly

•        Generous time off programs to support busy lifestyles* 

                      o Vacation, Personal, Holiday, Sick, Bereavement Leave, Jury Duty

•        Benefit plans for your changing needs*

                      o Three medical plans**, Health Reimbursement Account (HRA), Health Savings  Account (HSA), two dental plans, flexible spending

*eligibility requirements vary by position

**medical plans vary by location

Lead Financial Analyst – Lease Administration

The successful applicant will have a role within the Shared Services team focused on managing the Company’s lease portfolio. Primary responsibilities currently include communicating with landlords, our third-party lease administration service providers, and the Real Estate & Legal teams. The applicant should possess the ability and confidence to work well with a broad range of stakeholders, internally and externally to ensure there are no issues that put our leased properties at risk. Lease administration experience is especially useful.

Core Responsibilities:

  • Collaborate with third-party lease administration provider to ensure all information abstracted into our lease administration system is aligned to the executed document
  • Review and approve all monthly rent payments for 300+ individual lease agreements, including understanding and explaining month-over-month fluctuations
  • Track, record, and follow up on payments due to BJ’s Wholesale Club, Inc. from subleased properties
  • Maintain working relationships with landlords and property occupants
  • Partner with Real Estate, Facilities, Risk, Legal and other internal departments as needed to resolve rent and other landlord-tenant issues
  • Respond to internal and external audit requests regarding key lease admin controls, including reconciliations and rent batch approvals
  • Perform research, such as reviewing payment histories, to resolve questions, concerns, or discrepancies that are raised by landlords, our third-party lease administration provider, or other stakeholders
  • Oversee the review of annual landlord CAM reconciliations prepared by third-party lease administration provider, including ensuring timeliness and appropriate responsibility in the case of changes in property ownership
  • Track property ownership changes and obtain new ownership documentation to make the necessary changes in relevant Master Data systems
  • Perform other duties or projects as necessary in the management of files and the administration of Leases

Qualifications:

  • 2 to 5 years of relevant work experience, preferably in Lease Administration
  • Degree in Business Administration, Accounting or other business discipline required
  • Must be comfortable to manage multiple priorities in a fast-paced, high-volume environment
  • Advanced Microsoft Excel skills
  • High level of attention to detail
  • Excellent organizational skills and multi-tasking abilities (e. g., time management and efficiency)
  • Strong analytical skills (e. g., identify and research issues)
  • Excellent written, interpersonal, and communication skills
  • Self-motivated and results driven
  • Ability to work independently and within a team to build relationships and interact effectively with business partners.
  • Proficient in MS Office

In accordance with the Pay Transparency requirements, the following represents a good faith estimate of the compensation range for this position. At BJ’s Wholesale Club, we carefully consider a wide range of non-discriminatory factors when determining salary. Actual salaries will vary depending on factors including but not limited to location, education, experience, and qualifications. The pay range for this position is starting from $98,500.00.

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