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SolutionHealth - Administrative Assistant I - Mary and John Charitable Foundation - Full Time

2 months ago

Bedford, United States Elliot Health Full time

Come work at the best place to give and receive care

​Job Description: 

Manchester/Bedford locations onsite.

About the Job

Under the supervision and direction of the Executive Director, SolutionHealth Philanthropy for the Mary & John Elliot Charitable Foundation, the Administrative Assistant will support the critical administrative functions for the fundraising programs of the MJE Foundation including donation processing, constituent data entry, donor communications, administrative support for fundraising events and other critical clerical tasks to support the philanthropy program.  This role will also provide administrative support for our community engagement programs.

What You’ll Do

  • Manages the administrative offices for the M&J Charitable Foundation, which includes scheduling meetings, answering telephone calls, greeting visitors, opening/distributing mail, filing important documents, photocopying and ordering supplies.
  • Coordinates, prepare and distribute internal and external office communication for the M&J Charitable Foundation
  • Arranges business travel and associated accommodations and processes invoices, travel expenses and reimbursements for the M&J Charitable Foundation.
  • Assists the Vice President and Director of Development of the M&J Charitable Foundation with preparing and maintaining the department budgets.
  • Assists with promoting special events for the Foundation (golf tournament, gala, garden party event and cancer walk, etc).
  • Sends sponsorship invoices. Records event gifts and sends acknowledgement letters to donors for all special events and annual fund donors. Prepares and distributes CEO thank you letters to all donors at the $1,000 and above level.
  • Provides administrative support for the annual appeal which includes recording and acknowledging all gifts, providing financial reports to the Vice President of the M&J Charitable Foundation as well as staff of other departments and processing monthly payroll donations.
  • Assists with Breast Health Awareness month which includes identification of gift items, sale of those items at various EHS locations and records and acknowledges “Give Five on Fridays” donations or other such programs.
  • Prepares deposits to be sent to Finance.
  • Records the receipt and disbursement of individual department funds in QuickBooks. Interfacing with restricted fund accounts and in concert with the Finance Department.
  • Attends Foundation meetings as required (Golf, Gala, Walk for Hope, etc.).
  • Maintains accurate reports not limited to but including financial reports from events, number of attendees and geographic data of attendees.
  • Serves as lead liaison with Finance on all Foundation gift entry, transfer, balancing, budget matters, reports and record integrity.
  • Manages and executes registration, auction and checkout processes, procedures and materials for annual Golf Classic ($138,000+) annual Gala ($229,000+) and all other events.
  • Collects, organizes and prepares auction and raffle items for Foundation major events ($20,000+ in items annually).
  • Researches, prepares and distributes annual "balance reports" to all Elliot department leaders with available funds in the Foundation, then processes disbursements upon request.
  • Provides all administrative support to VP and Campaign Counsel and any other new hires for the Cancer Center Capital Campaign, a $10M+ effort.
  • Provides technical support for the VNA of Manchester and Southern NH with gift management and acknowledge and Raisers Edge support.

What You’ll Need

Associate degree preferred. Minimum 5 years of administrative experience preferred. Proficient knowledge of Microsoft Office products and advanced capabilities with Blackbaud Raiser's Edge. Proficient in QuickBooks.

What Elliot Health System Has to Offer

  • Health, dental, prescription, and vision coverage for full-time & part-time employees
  • Short-term disability, long-term disability, and life insurance coverage
  • Competitive pay
  • Continuing Education Reimbursement Programs
  • 403(b) Retirement Savings Plan
  • Multiple onsite gym locations with FREE access for employees (plus yoga, personal training and more)

For more benefits click here

#AKR

Work Shift: 

8:00a - 4:30p - Flexibility for nights for special events. 40 Hours a week.

SolutionHealth is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, disability status, veteran status, or any other characteristic protected by law.