Association and Government Affairs Coordinator

4 weeks ago

Washington, United States Robert A Rapoza Associates Full time

Association and Government Affairs Coordinator - Exciting Position with a Dynamic Firm That Makes a Difference

About Rapoza Associates:

Rapoza Associates is a nonpartisan, public-interest lobbying, government relations and association management firm, which for more than four decades has provided comprehensive legislative and support services to community development and affordable housing organizations, nonprofits, associations, and other public agencies. The firm’s clients work to deliver positive change and expand opportunity in economically distressed communities across the country. The firm also serves as the management agent and the Washington, DC, office for three national community development coalitions/trade associations. It provides association management services, including maintaining membership, coordinating with boards of directors, preparing information for federal and state reporting requirements, and coordinating conferences.

The position:

The firm is seeking a full-time, in-person Association and Government Affairs Coordinator, who is responsible for providing day-to-day support on a variety of issues for the CEO, Director of Administration and the Rapoza Associates team, and will also serve as a first point of contact for many of the Coalition members and other clients. The candidate will take initiative and have project management skills and a strong customer service ethic. The candidate will be flexible, high-energy and a team player, excited by providing support for all facets of our business. Duties include:

  • Coalition/Association membership and client support and communications: Serve as day-to-day point person on association management software. Maintain membership and client databases. Prepare reports on client engagement, payment activity and membership trends. Respond to member and client inquiries. Support and update Coalitions’ and firm’s website.  Provide scheduling, logistical and meeting support for coalition, Board and other group meetings (both virtual and in-person).
  • Government Affairs/Legislative support: Read and analyze federal register. Support scheduling of Congressional meetings.  Assist with drafting and coordinating Congressional sign-on and other letters and materials, reports and presentations to Congress and federal agencies.
  • Administrative support to CEO: Provide administrative, scheduling, calendar management, and travel support to the CEO. Draft and edit professional correspondence, PowerPoints and other documents. 
  • Accounting and financial management support: Reconcile and track invoices and membership-related accounting, deposit checks, provide back-up support in QuickBooks, scanning and filing all financial, membership and operational matters. Serve as an assistant to the Director of Administration.
  • Office administration: Screen visitors, answer and direct phone calls, respond to inquiries, and serve as front-desk receptionist. Manage mail and package tracking.  Serve as day-to-day support to firm’s team of five for administrative and office management issues. Manage and order supplies.  Serve as a point of contact for vendors and building management.
  • Event management support: Provide on-site, administrative and materials preparation, registration and website support for three conferences per year plus in-person Coalition Board meetings. 

Rapoza Associates offers a competitive compensation package. Rapoza Associates is committed to a diverse and inclusive workforce and encourages all candidates to apply. This position is in-person (not remote).

To apply, please submit a resume and cover letter to jobs@rapoza.org by April 18th.  Applications will be reviewed as received.  Due to the volume of applications usually received, we regret that we cannot individually respond to all candidates. 

Qualifications:  The ideal candidate has 1-3 years of experience and the following qualifications or experience:

  • Entrepreneurial self-starter and problem solver.
  • Administrative support experience, filing and general office management duties.
  • Tech-savvy individual who uses software and technology to create greater efficiencies.
  • Interested in government affairs and community and economic development and housing policy.
  • Strong writer.
  • Extremely organized, experience managing multiple tasks and strong attention to detail.
  • Experience scheduling meetings, especially for a senior executive and groups.
  • Experience coordinating and arranging travel.
  • Experience with a CRM or association management software and with mail merges.
  • Experience in Excel, developing spreadsheets, and proficiency with Microsoft Office.
  • Exposure or experience with QuickBooks preferred.
  • Bachelor’s degree required.
PandoLogic. Category:Administrative, Keywords:Government Affairs Specialist, Location:Washington, DC-20005

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