Associate Director, Finance and Operations

3 weeks ago

Falls Church, United States Washington Metropolitan Chapter Community Associations Institute Full time

We are seeking an experienced and detail-oriented Associate Director, Finance and Operations to join our team. As the Associate Director, you will play a key role in implementing the strategic direction of the association through financial management and office operations.

If you thrive in a collaborative environment, enjoy working with a small staff, and have a passion for financial management and organizational operations, we’d love to hear from you

Summary of Responsibilities:

  1. Financial Management:
  • Budget Tracking: Monitor the annual organizational budget performance on a monthly basis.
  • Forecasting: Anticipate budget shortfalls or exceeding performance and report as needed.
  • Collaboration: Work closely with program staff to track expenses and revenues during and after the planning process.
  • Strategic Planning: Contribute to the financial strategic plan through budget management and 5-year projections.
Registration and Sponsorship Revenue Management:
  • Tracking: Monitor registration and sponsorship revenue against budget goals.
  • Onsite Processes: Manage onsite registration and payment processes.
  • Reconciliation: Ensure accurate reconciliation between the registration system and QuickBooks Desktop.
  • Chapter Partner Program: Track annual credits, communicate with sponsoring companies, and monitor credit usage.
Accounts Receivable:
  • Invoice Processing: Handle invoices from origination to final payment for registrations, sponsorships, advertising, and other revenue sources.
  • Payment Plans: Create and manage payment plans as needed.
  • Collections: Follow up on payments that are 30/60/90 days past due.
Accounts Payable:
  • Vendor Payments: Manage monthly payments to contractors and service providers via check, credit card, and/or ACH.
  • QuickBooks Entries: Enter payments into QuickBooks for monthly reporting.
Operations Management:
  • Office Operations: Provide direction for the Chapter by organizing, directing, and evaluating day-to-day office operations.
  • Supplies and Equipment: Supervise the purchase of supplies, materials, and equipment.
  • Member Inquiries: Oversee the general chapter voicemail and email account, ensuring timely responses.

WMCCAI offers a hybrid work environment with three days in the office and employees eligible for two days with approval. There are sometimes more in-office time is required.

If you’re ready to make an impact and contribute to our organization’s success, apply today

To apply, send an email to hr@caidc.org with the subject line "Associate Director, Finance and Operations" and include a cover letter and resume. Resumes will be reviewed as they are received, and interviews set up in a rolling timeline until the position is filled. 

Requirements:

  • At least 5 years’ experience in non-profit trade or membership associations
  • 3-5 years of bookkeeping experience in nonprofit association
  • Experience managing staff and volunteers.
  • Highly proficient in QuickBooks Desktop
  • Proficient at Microsoft Office (Outlook, Word, Excel, PowerPoint)
  • Excellent time management and interpersonal skills

 

Skills and Abilities:

  • Excellent interpersonal skills, time management skills, and communication skills.
  • Comprehensive knowledge of accounting and processes for nonprofit associations
  • Detail oriented person, with need for minimal supervision and leadership experience of staff.
  • Strong organizational skills and ability to handle multiple overlapping duties with accuracy.
  • Ability to work under pressure and meet deadlines.
  • Skill in solving problems and making recommendations.
  • Strong customer service skills, desire to assist members, and ability to work with volunteers.
  • Ability and willingness to work evenings and weekends to staff program offerings.
  • Physical ability to move moderately heavy materials.
PandoLogic. Category:Finance, Keywords:Finance Director, Location:Falls Church, VA-22042

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