Receptionist

3 weeks ago


King Of Prussia, United States Parexel International Corporation Full time
PAREXEL's Early Phase Clinical Unit is adding a receptionist to their team. This is a highly visible role that greets and handles day to day administrative tasks. Please continue reading if you are interested in this position:

Shift requirements: 100% onsite at the MedStar Harbor Hospital no remote work. Monday - Friday 8.5 hour shift with a 30 minute break (start varies between 7:00am - 8:00am).

Key Accountabilities:

  • Answer and Transfer calls, screen calls and take messages.
  • Greet visitors (clients/vendors) with a professional and positive attitude and in line with the security procedures.
  • Coordinate transport/taxi arrangement for Parexel visitors and volunteers.
  • Assist with schedule of activities (working plan)
  • Coordinate the booking of all meeting rooms and shared facilities.
  • Coordinate the catering for internal or external meetings of staff and visitors as required by the various departments.
  • Monitor overall performance with respect to high quality standards.
  • Provide administrative support as needed
  • Submit and manage helpdesk requests.
  • To maintain effective and professional conduct of the main reception function and switchboard services.
  • Ensure smooth running of reception desk
  • To effectively procure and manage the use of office supplies and stationery.
  • Parking Space Assignment / Parking Arrangements
  • Maintain a positive, results orientated work environment, building partnerships and modeling teamwork, communicating to the team in an open, balanced and objective manner
  • Follow visitor and guest protocol and procedures
  • Support the facility manager as requested

Skills:

  • Excellent verbal and written communication skills
  • Team oriented
  • Tech savvy
  • Excellent organizational skills
  • Work creatively in a fast-paced environment
  • Represent Parexel to clients in a positive and professional manner
  • Highly service oriented, demonstrate knowledge in coordination and competence for communication at all levels, efficiently organized
  • Expert knowledgeable Microsoft Office

Experience:

  • 2-3 years experience working in an administrative position
  • Prior experience working in a medical setting (hospital or office) preferred
  • Education: minimum High School Diploma

This role may be subject to government and/or customer requirements regarding vaccination against COVID-19 that are more stringent than Parexel policy. Accordingly, successful applicants may need to be either vaccinated against COVID-19 or have an approved religious or medical exemption. Employment is contingent on disclosure of your COVID-19 vaccination status and, if relevant, proof of vaccination.

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