Career Group Companies | Executive Assistant to Chief Executive Officer

2 weeks ago


tampa, United States Career Group Companies Full time

Join our client's dynamic team as an Executive and Personal Assistant, where you’ll provide essential support to the CEO in a fast-paced, mission-driven environment who has won the award as one of the best places to work in USA since 2014 Be the go-to contact for internal and external stakeholders, manage a busy schedule, and balance executive and personal tasks with creativity and professionalism.


Key Responsibilities

  • Be available Monday – Friday and on-call during evenings and weekends.
  • Manage a bustling calendar, prepare confidential correspondence, and arrange travel plans with ease.
  • Ensure the Executive's schedule flows smoothly, acting as a gatekeeper to optimize their time.
  • Liaise with Board members, vendors, and partners on key initiatives.
  • Prepare impactful PowerPoint presentations for meetings.
  • Research and prioritize sensitive matters addressed to the Executive, determining appropriate action.
  • Keep the Executive informed of commitments and stay ahead of potential issues.
  • Foster crucial connections for organizational success and manage special projects.
  • Handle correspondence and essential tasks to enhance the Executive’s effectiveness.
  • Address urgent matters proactively and push projects to completion.
  • Balance personal (15%) and executive duties (85%), coordinating social engagements and managing residential properties.


Requirements

  • Bachelor’s degree preferred.
  • Previous support for C-Level Executives in a fast paced environment
  • Stellar organizational and multitasking abilities with keen attention to detail.
  • Exceptional interpersonal skills for building stakeholder relationships.
  • Expert written and verbal communication prowess.
  • Proactive problem-solving and decision-making capabilities.
  • Resourceful team player who can also excel independently. - High discretion in managing confidential information.
  • Ability to meet deadlines in a fast-paced setting and maintain a professional demeanor.
  • Technologically savvy with knowledge of Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)

Working Environment

  • Enjoy a normal business office setting in our clients Tampa headquarters, with availability for after-hours communication as needed.
  • Travel may be required.
  • Join our client and contribute to a community-oriented organization that values results and your growth

Please submit your resume to AJunger@careergroupinc.com


You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.



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