Executive Assistant

1 week ago


Orlando, Florida, United States Darden Full time

Executive Assistant - Ruth's Chris

Executive Assistant - Ruth's Chris

1000 Darden Center Dr, Orlando FL 32837

Job Description

JOB OVERIVEW

The Executive Assistant will provide administrative support to the Ruth's Chris Leadership Team, reporting to the Brand President.

ROLES AND RESPONSIBILITIES:

-Provide executive level administrative support to multiple leaders

-Provide administrative support to other leaders when needed

-Maintain calendar in Outlook and coordinate scheduling of appointments and meetings

-Handle information in a confidential manner with high integrity

-Interact professionally with all levels of the organization as well as outside vendors and partners

-Serve as liaison between brand leadership team and other RSC/Operation Teams

-Complete major job responsibilities with limited direction

-Make travel arrangements and prepare itineraries

-Manage and keep assigned departments in running order (ordering office and other supplies, arranging for upkeep of office and equipment when necessary)

-Prepare and audit expense reports

-Screen/route calls; take clear, concise and accurate messages

-Sort/prioritize and distribute mail

-Proactively handle and resolve routine issues

-Update and organize files and maintain files

-Involvement in special projects; creating reports

-Schedule, coordinate, and follow-up on staff and other required meetings

-Process Invoices

-Plan and execute Ruth's Chris Team Meetings and Events

-Support as needed with various reporting, GM Conference, ordering and shipping materials

REQUIRED TECHNICAL SKILLS:

-Minimum of five years administrative professional experience in a fast-paced environment with minimal supervision and multiple supervisors

-Expertise in Microsoft Word, PowerPoint, Excel and Strong Outlook skills

REQUIRED EDUCATION:

-High school diploma or equivalent

OTHER KEY QUALIFICATIONS:

-Ability to work under pressure and handle multiple priorities with minimal supervision

-Solid teamwork and interpersonal skills; enjoys working with multiple customers; is courteous, creative, enthusiastic, positive, and customer oriented professional

-Ability to provide exceptional customer service focus with all levels within and outside of the organization; including frequent interaction with executives

-Ability to self-start and engage appropriate resources as needed-work independently on most aspects of job

-Ability to appropriately handle sensitive and confidential information with a high level of discretion

-Ability to handle multiple tasks in a fast-paced environment while using sound judgment to make accurate, efficient decisions

-Excellent organizational and follow-through skills, attention to detail

-Excellent written and verbal communication skills and the ability to interact professionally with other departments, and outside contacts

-Flexibility to work overtime, if needed

PREFERRED SKILLS AND EXPERIENCE:

-Post high school secretarial course work or college courses

-Prior experience reporting to Vice President-level and above

#LI-DNP

#LI-Hybrid

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