Administrative Documentation Specialist
4 weeks ago
JOB OFFER CONTINGENT ON SUCCESSFULLY COMPLETING A BACKGROUND CHECK. Hybrid work schedule, three days in office and two days remote after training period.
In order to make an application, simply read through the following job description and make sure to attach relevant documents.
The International Documentation Assistant is responsible for collecting and assembling all documents necessary so customers can successfully import cargo in a timely fashion, allowing them to get paid in full per its contract terms. This role collects and compiles relevant documentation for export or import shipments in accordance with the underlying contract terms and governing regulation (domestic and international). This position interacts with domestic service providers, the global customer base, and banking channels, and is instrumental in ensuring successful cargo clearance and payment collection. As this position works with a global customer base located in different time zones, this role needs to communicate clear documentation instructions to suppliers and customers in a timely manner.
• Review and verify sales contracts, shipping instructions, and letters of credit. Clarify and adjust when required.
• Apply, review, and collect various third-party documentation, such as export health certificates, quality certificates, and ocean bills of lading.
• Ensure acquired documentation is complete and accurate, presented to customers and/or banks prior specified due dates.
• Responsible for collecting, producing, and assembling the shipping documents necessary for presentation for payment.
• Communicate and follow up with all parties involved to make sure all required docs are received correctly and in a timely manner.
• To make shipments successful, the International Documentation Specialist must work closely with the merchants, logistics department, trade finance, banks, suppliers, customers, and ocean freight providers from around the globe.
• Respond to customer inquiries and communicate with customers and internal stakeholders to provide updates regarding assigned shipments.
• Maintain transparency of progress of the process above for manager or any party of the transaction. Make sure all the documents are acquired prior to due dates specified by management.
Candidate Profile
• Perform in a fast-paced environment with attention to detail.
• Ability to work independently and proactively to identify, research, and solve problems.
• Organize and prioritize detailed multiple tasks.
• Communicate concisely instructions to sellers and customers in foreign countries.
• Ability to think quickly and creatively to resolve customer and seller documentation issues.
• Strong knowledge of MS Office, Word, Excel, Outlook, and Teams.
• Ability to collaborate in the office and remotely over MS Teams.
• High organizational capabilities along with ability to multi-task, prioritize workflow, and complete tasks with a high level of accuracy, responsibility, and efficiency.
• Ability to effectively manage time and be self-motivated. #5535
-
Administrative Documentation Specialist
4 weeks ago
Minneapolis, United States Grant-Shannon Full timeJob DescriptionJob DescriptionJOB OFFER CONTINGENT ON SUCCESSFULLY COMPLETING A BACKGROUND CHECK. Hybrid work schedule, three days in office and two days remote after training period. In order to make an application, simply read through the following job description and make sure to attach relevant documents.The International Documentation Assistant is...
-
Administrative Documentation Specialist
1 month ago
Minneapolis, United States Grant-Shannon Full timeJob DescriptionJob DescriptionJOB OFFER CONTINGENT ON SUCCESSFULLY COMPLETING A BACKGROUND CHECK. Hybrid work schedule, three days in office and two days remote after training period. The International Documentation Assistant is responsible for collecting and assembling all documents necessary so customers can successfully import cargo in a timely fashion,...
-
Documentation Control Specialist
3 weeks ago
Minneapolis, Minnesota, United States Quality Tech Services, LLC Full timeJob SummaryQuality Tech Services, LLC is seeking a highly organized and detail-oriented Documentation Specialist to join our team. As a Documentation Specialist, you will be responsible for coordinating all phases of document control, verification of documentation control requirements, and maintenance of various files, records, and logs.Key...
-
Loan Documentation Specialist
1 week ago
Minneapolis, Minnesota, United States TalentBridge Full timeJob Summary:As a Loan Documentation Specialist at TalentBridge, you will play a crucial role in supporting loan documentation and identifying opportunities to improve processes. This role involves performing moderately complex transactional support tasks, receiving direction from a supervisor, and escalating non-routine questions. You will interact with...
-
Vault Documentation Specialist
1 week ago
Minneapolis, Minnesota, United States Randstad US Full timeVault Documentation SpecialistWe are seeking a detail-oriented Vault Documentation Specialist to join our team. As a Vault Documentation Specialist, you will be responsible for managing Mortgage Backed Security Documents from receipt to placement in the vault. This includes receiving original and non-original documents from multiple sources, documenting...
-
Administrative Support Specialist
4 days ago
Minneapolis, Minnesota, United States Trustpoint Full timeWe are seeking a skilled Administrative Support Specialist to join our team at Trustpoint.One. This role is a direct hire opportunity in on-site Minneapolis, MN, and the ideal candidate will have experience assisting trust and estate attorneys.Responsibilities of the Administrative Support Specialist:Providing exceptional service to our clientsScheduling...
-
Administrative Support Specialist
2 months ago
Minneapolis, Minnesota, United States enGenius Consulting Group Full timeAdministrative Support Specialist at enGenius Consulting GroupenGenius Consulting Group is in search of an Administrative Support Specialist to deliver essential administrative assistance to the Human Resources Management team. This role plays a vital part in maintaining the efficiency of office operations.Key Responsibilities:Facilitate personnel...
-
International Documentation Specialist
4 weeks ago
Minneapolis, Minnesota, United States Scoular Full timeJob Title: International Documentation SpecialistScoular is seeking a highly organized and detail-oriented International Documentation Specialist to join our team. As a key member of our documentation team, you will be responsible for collecting and assembling all necessary documents for export and import shipments, ensuring timely and accurate clearance and...
-
Loan Document Specialist
5 days ago
Minneapolis, Minnesota, United States Randstad Full timeLoan Document SpecialistAt Randstad, we are seeking a skilled Loan Document Specialist to join our team in Minneapolis, MN. In this role, you will play a pivotal part in loan processing and closing procedures for various loan products.Responsibilities:Support in performing a variety of loan documentation duties on moderately complex loans to ensure...
-
Administrative Support Specialist
5 days ago
Minneapolis, Minnesota, United States MSCCN Full timeJob SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at MSCCN. As an Executive Support Professional, you will provide administrative support to our executives, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to executives, including scheduling...
-
Mortgage Document Specialist
4 days ago
Minneapolis, Minnesota, United States Randstad Full timeMortgage Document SpecialistAre you detail-oriented and thrive in a regimented environment? Do you have a keen eye for detail and enjoy working with computers? This Mortgage Document Specialist role is with a large, respected global company that offers growth opportunities for the hard-working, reliable, engaged professional.Responsibilities• Manage...
-
Senior Documentation Specialist
2 weeks ago
Minneapolis, Minnesota, United States Entegee Full timeJob OverviewAs a Senior Documentation Specialist at Entegee, you will play a critical role in managing documentation changes in a highly regulated environment. Your expertise will ensure compliance with quality and regulatory standards, driving business growth and success.Key Responsibilities:Develop and implement documentation changes for BOMs, routers, and...
-
Loan Document Specialist
1 week ago
Minneapolis, Minnesota, United States Randstad Full timeAs a Loan Document Specialist at Randstad, you will play a pivotal role in loan processing and closing procedures for various loan products. Your experience in loan processing will be invaluable in this position, where you will work closely with the loan documentation team to ensure compliance with company policies and procedures.Responsibilities:Support in...
-
Automation Documentation Specialist
3 weeks ago
Minneapolis, Minnesota, United States Entegee Full timeJob SummaryEntegee is seeking a skilled Automation Documentation Specialist to manage documentation changes in a highly regulated environment. The ideal candidate will have experience with creating documentation changes in a highly regulated industry, such as Medical Device.Key Responsibilities:Manage and implement changes to BOMs, routers, and manufacturing...
-
Loan Documentation Specialist
1 week ago
Minneapolis, Minnesota, United States Collabera Full timeJob SummaryWe are seeking a skilled Loan Documentation Specialist to join our team at Collabera. As a key member of our banking operations team, you will be responsible for reviewing and processing loan applications, ensuring compliance with regulatory requirements, and providing exceptional customer service.Key Responsibilities:Review and verify loan...
-
Loan Documentation Specialist
2 weeks ago
Minneapolis, Minnesota, United States TalentBridge Full timeJob Description:As a Loan Documentation Processor 2, you will play a key role in supporting loan documentation and identifying opportunities to enhance processes. You will perform complex transactional support tasks, receive guidance from your supervisor, and escalate non-routine inquiries. Your interactions with client personnel will be characterized by a...
-
Documentation Coordinator
1 month ago
Minneapolis, Minnesota, United States Cretex Full timeDocumentation SpecialistCretex is seeking a highly organized and responsive Documentation Specialist to coordinate all phases of document control and verification. The ideal candidate will be responsible for ensuring the accuracy and completeness of documentation across various departments, including Service Engineer, Manufacturing, Healthcare, Training, and...
-
Documentation Coordinator
1 month ago
Minneapolis, Minnesota, United States Cretex Full timeDocumentation SpecialistCretex is seeking a highly organized and responsive Documentation Specialist to coordinate all phases of document control and verification.Key Responsibilities:Coordinate document control and verification processesEnsure accuracy and completeness of documentationCollaborate with cross-functional teams to meet documentation...
-
Loan Documentation Specialist
1 week ago
Minneapolis, Minnesota, United States Randstad Full timeJob Title: Loan Documentation Processor 2Job Summary:Randstad is seeking an experienced Loan Documentation Processor 2 to support administrative tasks in Minneapolis, MN. The ideal candidate will possess good customer service skills and knowledge of loan documentation to ensure efficient loan processing.Key Responsibilities:Review and analyze original...
-
Construction Document Specialist
4 weeks ago
Minneapolis, Minnesota, United States MI Homes Full timeJob SummaryM/I Homes is seeking a skilled Construction Document Specialist to join our team. As a key member of our design team, you will be responsible for developing and producing construction documents and townhouse plans for single-family residential homes.Key Responsibilities:Produce Lot Specific Plans (LSPs) for permitting and construction from...