Commercial Property Administrator

6 days ago

Detroit, United States Bedrock Management Full time

The Rock Family of Companies is made up of nearly 100 separate businesses spanning fintech, sports, entertainment, real estate, startups and more. We're united by our culture - a drive to find a better way that fuels our commitment to our clients, our community and our team members. We believe in and build inclusive workplaces, where every voice is heard and diverse perspectives are welcomed. Working for a company in the Family is about more than just a job - it's about having the opportunity to become the best version of yourself.

About Bedrock

Bedrock is a full-service real estate firm specializing in innovative city building strategies. Since its founding in 2011, Bedrock and its affiliates have invested and committed more than $7.5 billion to acquire, develop and operate more than 140 properties in Detroit and Cleveland with landmark developments at Hudson's Detroit, Book Tower, City Modern, Tower City Center, The Riverfront and the May Company Building.

Bedrock's projects include new construction, adaptive reuse and a portfolio totaling more than 21 million square feet of office, retail, residential, industrial, hospitality and parking.

For additional information about Bedrock, please visit bedrockdetroit.com and bedrockdetroit.com/careers, and engage with us on Facebook, Instagram, Twitter and LinkedIn.

Position Summary

The Commercial Property Administrator, reporting to a Commercial Property Manager, supports their assigned Commercial Property Management Team and the team's portfolio of commercial properties across Downtown Detroit, MI. The properties that the team supports could possibly include high-rise commercial office buildings, retail spaces, parking garages, and industrial properties. All the properties are located in Detroit's downtown urban core. This role involves supporting the processes of evaluating terms of tenants's commercial office leases, supporting vendors that support the properties, providing industry-leading customer service to our tenants and their guests, tracking maintenance requests, and supports from an admistrative stand point tenant billing and collections.

Essential Functions

  • Manages Information with the highest level of confidentiality to the Property Administrator
  • Prepares reports, presentations, documents, and other correspondence
  • Serves as liaison to the tenants to ensure quality service
  • Coordinates tenants relation activities
  • Coordinates tenants move-ins and move-outs
  • Ensures the dissemination of information to tenants, team, building contractors, security team, etc.
  • Maintains tenant and vendor files and contact lists
  • Assists in the coordination of service contracts and prepares purchase orders
  • Receives work order requests and reports requests to the responsible team and maintains the associated logs and reports
  • Oversee and provide direction to on-site security, the day porter, and the janitorial team as needed
  • Manages work order queue
  • Prepares tenant rent letters, reconciliations, and invoices
  • Schedules meetings, reserves conference rooms, and coordinates conference calls
  • Creates tenant and vendor badges, and coordinates loading dock access requests
  • Monitors inventory and orders janitorial supplies, office supplies, and snacks
  • Ensures all tenants and vendors have valid certificates of insurance on file
  • Prepares and submits work orders and vendor logs
  • Manages shared electronic building file organization
  • Coordinates daily day porter assignments and weekend coverage schedules
  • Manages all board meetings, including the structure, time allocated for parties to present, and agendas
  • Receives and codes invoices
  • All other duties as assigned
Position Requirements
  • High school diploma or GED, or vocational degree (required)
  • Associates or bachelor's and/or prior technical experience (preferred)
  • 1 Year of office administration experience (required)
  • 2 years of experience in high level face to face client facing roles (required)
  • Experience in commercial or residential property management or real estate leasing, or real estate (preferred)
Position Qualifications
  • Able to problem-solve at a basic level
  • Able to perform tasks within established procedures
  • Ability to concentrate and complete tasks
  • Ability to handle customer information
  • Must be organized and have strong attention to detail
  • Knowledge of "CDD" Community Development Districts is highly preferred
  • Knowledge of Real Estate is preferred
  • Exceptional interpersonal and communication skills
  • Relates well to others, builds effective relationships, and can diffuse high-tension situations
  • Strong multi-tasking and prioritizing abilities while being nimble
  • Ability to work on multiple projects at once ensuring all projects are completed
  • Demonstrated integration and strategic planning skills
  • Acts independently
  • Analyzes situations
  • Attends to details and able to multitask


The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities and may be modified periodically.

Disclaimer

This job description should not be construed as an exhaustive list of duties and responsibilities performed by persons assigned to this classification. It is not intended to limit or in any way modify the right of any supervisor or manager to assign, direct and control the work of employees under his/her supervision. All principal duties and responsibilities of this position are essential functions of the position. Job descriptions are reviewed on a regular basis and may be revised at any time. Revisions will be communicated to employees within the classification. This job description does not constitute a contract of employment; therefore, the company may exercise its employment-at-will rights at any time.

Bedrock is an equal-opportunity employer.

The Company is an Equal Employment Opportunity employer, and does not discriminate in any hiring or employment practices. The Company provides reasonable accommodations to qualified individuals with disabilities in accordance with state and federal law. Applicants requiring reasonable accommodation in completing the application and/or participating in the employment application process should notify a representative of the Human Resources Team, The Pulse, at Careers@myrocketcareer.com.

  • Senior Property Manager

    3 weeks ago

    Detroit, United States REDICO Full time

    Senior Property Manager - Fisher Portfolio, Detroit Join the transformation of Detroit as the Senior Property Manager of one of the city's most iconic landmarks - the Fisher Building. This is a unique opportunity to not only manage a prestigious property but also be at the forefront of Detroit's exciting revitalization and the ongoing investment into the New...

  • Senior Property Manager/Housing Administrator

    3 months ago

    Detroit, United States Presbyterian Villages of Michigan Full time

    Presbyterian Villages of Michigan, a faith-based, premier nonprofit organization providing senior living and services in Michigan, has a great opportunity to join our leadership team as the Senior Housing Administrator/Property Manager at the Village of Brush Park Manor in Detroit, MI We invite you to help us create new possibilities for quality living for...

  • Senior Housing Administrator Property Manager

    5 months ago

    Detroit, United States Presbyterian Villages of Michigan Full time

    Presbyterian Villages of Michigan, a faith-based, premier nonprofit organization providing senior living and services in Michigan, has a great opportunity to join our leadership team as the Senior Housing Administrator/Property Manager at the Village of Hartford in Detroit, MI We invite you to help us create new possibilities for quality living for the...

  • Senior Property Manager

    4 weeks ago

    Detroit, United States REDICO Full time

    Senior Property Manager – Fisher Portfolio, Detroit Join the transformation of Detroit as the Senior Property Manager of one of the city’s most iconic landmarks – the Fisher Building. This is a unique opportunity to not only manage a prestigious property but also be at the forefront of Detroit’s exciting revitalization and the ongoing investment into...

  • Assistant Property Manager

    3 weeks ago

    Detroit, United States McCormack Baron Companies Full time

    Position Overview: The Assistant Property Manager is responsible for assisting with the leasing, marketing and resident relations for the community. The Assistant Property Manager will perform any combination of routine calculating, posting and verifying duties to make payments to vendors, process resident rental payments, and obtain primary financial data...

  • Property Adjuster Insurance Claims

    2 weeks ago

    Detroit, United States Elevate Claims Solutions Full time

    Elevate Claims Solutions is founded on the belief that human experience and claim quality are the essence of profitable growth and retention for our adjuster partners our clients and ourselves. Are you ready willing and able to ElevateElevate Claims Solutions is seeking an Independent Adjuster adjusters with commercial and residential property claims in...

  • Administrative Assistant

    3 days ago

    Detroit, United States Fort Pontchartrain A Wyndham Hotel Full time $21 - $24

    Job Purpose: Performs complex administrative and clerical functions to facilitate operations within the department. Assists executives and administrators in data collection, publishing reports, distributing reports, and other administrative activities. Functions as the central contact for information specific to Sales.Job Responsibilities: Implement and...

  • Regional Manager- Property Management

    2 months ago

    Detroit, United States Peak Living Full time

    Peak Living is currently seeking a qualified Regional Manager to join our team! Under the direction of the Regional Vice President, the Regional Manager assists in the development and monitoring of company policies and procedures related to property management; recruits, trains, develops, and supervises community managers; and shares responsibility for...

  • Commercial Kitchen Equipment Specialist

    4 weeks ago

    Detroit, Michigan, United States Smart Care Equipment Solutions Full time

    Job Summary:As a Commercial Kitchen Equipment Specialist at Smart Care Equipment Solutions, you will be responsible for providing comprehensive service solutions for commercial cooking, refrigeration, ware-washing, and other specialty food service equipment. This role requires a strong mechanical aptitude, troubleshooting skills, and the ability to read...

  • Commercial RM II

    3 weeks ago

    Detroit, United States Fifth Third Full time

    Make banking a Fifth Third better We connect great people to great opportunities. Are you ready to take the next step? Discover a career in banking at Fifth Third Bank. GENERAL FUNCTION: Responsible for profitable business development and monitor the quality of an existing portfolio of companies with annual gross sales of at least $10 Million within a...

  • Administrative Support Specialist

    1 month ago

    Detroit, Michigan, United States Wayne County Government Full time

    Job SummaryThe Wayne County Government is seeking a highly skilled and detail-oriented Executive Assistant 2 to join its Facilities Management team. As a key member of the team, the successful candidate will provide administrative support to the Director of Facilities Management and Planning, as well as perform complex and specialized work in the areas of...

  • Real Estate Office Manager

    1 month ago

    Detroit, Michigan, United States The Monzo Group - Keller Williams Full time

    About the RoleWe're seeking a highly organized and natural leader to join our team as a real estate office manager. As a key member of our administrative staff, you'll be responsible for streamlining our day-to-day procedures and helping to develop our team's administrative capabilities.Your responsibilities will include creating new MLS listings, assisting...

  • Administrative Data Coordinator

    2 months ago

    Detroit, United States The Bartech Group Inc Full time

    Bartech Staffing is a leading engineering, technical and professional staffing firm, and our clients include some of the nation's biggest companies. We are powered by Impellam Group, a connected group providing global workforce and specialist recruitment solutions. Our client has engaged us to assist them in hiring a contract Administrative Data Coordinator....

  • Real Estate Office Manager

    2 months ago

    Detroit, United States The Monzo Group - Keller Williams Full time

    We’re looking for a real estate office manager to streamline our day-to-day procedures and help develop our administrative staff. Responsibilities include creating new MLS listings, helping transaction coordinators with contracts, and updating the office calendar. You’ll also make sure the office is stocked with supplies and ensure we’re adhering to...

  • Sr Commercial Portfolio Manager – Technology Finance

    6 months ago

    Detroit, United States Huntington National Bank Full time

    Description The Senior Commercial Portfolio Manager – Technology Finance underwrites credit exposure for large, complex customer relationships and circumstances and actively manages a portfolio. Includes day-to-day interaction with assigned Sales Reps, managing portfolio risk, and adheres to all regulatory and compliance guidelines. A critical...

  • Senior Client Services Specialist

    4 weeks ago

    Detroit, Michigan, United States Colliers International Full time

    Be Ambitious. Be a Team Player.At Colliers International, we help leaders succeed by building amazing workplaces, businesses, and communities around the world. We achieve this by thinking differently, sharing innovative ideas, and offering a unique and collaborative workplace where you can succeed.We're looking for a Senior Client Services Specialist in...

  • Equipment Service Administrator

    3 weeks ago

    Detroit, United States Imperial Dade Full time

    Overview Imperial Dade, a leading North American distributor, has an Equipment Service Administrator  opportunity available in Detroit, MI!  This position is responsible for directing and scheduling the troubleshooting & repairing of mechanical and electrical systems on commercial floor machines, sweepers, scrubbers, buffers, etc. Imperial Dade...

  • Laborer Position

    4 weeks ago

    Detroit, Michigan, United States Omni Cleaning Service LLC Full time

    Job DescriptionClean and maintain residential and commercial properties, including apartments and houses.Perform tasks such as cleaning, organization, and waste removal.Work with a team to achieve high standards of service and performance.Key Responsibilities:Clean and disinfect living spaces, kitchens, and bathrooms.Organize and declutter residential and...

  • Building Maintenance Engineer

    2 weeks ago

    Detroit, United States NorthPoint Development LLC Full time

    Job DescriptionJob DescriptionCurious about a career with NorthPoint?NorthPoint is a real estate developer that has grown through combining an entrepreneurial spirit and empowerment of its team members. Building maintenance is responsible for maintaining the physical integrity of the property/asset at all times. This involves insuring a safe and secure...

  • Facilities Coordinator

    3 weeks ago

    Detroit, United States NorthPoint Development LLC Full time

    Curious about a career with NorthPoint? NorthPoint is a real estate developer that has grown through combining an entrepreneurial spirit and empowerment of its team members. Building maintenance is responsible for maintaining the physical integrity of the property/asset at all times. This involves insuring a safe and secure environment for tenants, visitors...