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Sales Coordinator

4 months ago

Far Hills, United States Montage International Full time
Live Your Passion. Add Your Magic.

At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.

We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.

If you are an internal applicant, please log into Workday and apply for your application to be considered.

Please Click Here to apply internally.

SUMMARY

The Sales Coordinator is responsible for performing daily tasks that assist the Sales Office and Group Sales Managers in alignment with the department's long term goals and objectives.

ESSENTIAL FUNCTIONS
  • Provide excellent customer service to our clients and their guests, third party and direct bookings.
  • Maintain visibility and integrity of our department throughout the resort promoting mutual cooperation in assuring our clients are delivered the service as promised.
  • Assist with the management of group and event leads. This includes but is not limited to entering the leads in Delphi, assisting with proposals, blocking meeting space and assisting with contracts.
  • Assisting with reservations; making reservations, adding notes to a reservation, sending secure payment links.
  • Develop a trusting and long term relationship with our accounts.
  • Support Sales initiatives across the Sales Office including daily client service, acting as an "inside sales" contact and liaison handling assisting with group leads in the absence of the sales representative when out of office or traveling.
  • Assist in the preparation for travel and tradeshows.
  • Attending BEO, Resume, Sales Meetings and administrative assistance with agendas, meeting minutes, follow up and distribution to the appropriate associates.
  • Assist with weekly and monthly reporting.
QUALIFICATIONS
  • Bachelor's Degree preferred.
  • One years' experience in customer service in a hotel environment.
  • Must be able to speak, read, write and understand the primary language(s) used in the workplace.
  • Must be able to read and write to facilitate the communication process.
  • Requires good communication skills, both verbal and written.
  • Ability to communicate customer needs and resolve complaints independently.
  • Ability to establish and master goals.
  • Ability to identify and assist in the development of accounts.
  • Ability to act independently with minimal or no supervision.
  • Must possess basic computational ability.
  • Must possess computer skills, including, but not limited to, accounting programs, Microsoft Word, Excel, Canva. Knowledge of Delphi, Opera and Photoshop preferred but note required.
  • Tasks with Delphi will require lead distribution, account creation, notes, room block, events space block, pulling reporting, and post event reporting.
  • Math skills, as well as budgetary analysis capabilities required.


PHYSICAL DEMANDS

Most work tasks are performed indoors and at a desk. Temperature is moderate and controlled by hotel environmental systems. Must be able to sit at a desk for up to 5 hours per day. Walking and standing are required the rest of the working day. This may include traveling to and from meetings. Length of time of these tasks may vary from day to day and task to task. Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis. Must be able to lift up to 15 lbs. occasionally. Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity. Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates.

In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.