AP Executive Staffing | Payroll Manager
2 weeks ago
Payroll Manager
AP Executive Staffing is seeking a dynamic Payroll Manager for a key leadership role with our client, a large, multi-facility organization with over 8,000 employees. This is an exciting opportunity for an experienced payroll professional to oversee payroll services and systems administration, managing a team of approximately 20 Coordinators and Specialists. The ideal candidate will have a proven track record in payroll operations, leadership experience, and expertise in payroll systems, with Infor experience being highly preferred. You’ll play a critical role in enhancing payroll processes within a fast-paced, team-oriented environment.
Location: This position resides in Buffalo, NY and is expected to be in person M-F for at least the first 6 months. There is an option for hybrid 1 or 2 days per week following the first 6 months.
Responsibilities:
• Implement and monitor payroll processes, policies, regulatory updates /changes, and standard operating procedures to improve transactional efficiencies and ensure optimal service levels.
• Determine and drive payroll service goals through consistent and effective staff management, process improvement and reporting.
• Serve as the primary resource for all Payroll associates on Infor, Lawson S3, BSI, Perceptive, Taylor Communications and Kronos technical issues.
• Provide policy & procedure guidance to support the team response to payroll related inquiries.
• Oversee the processing of federal and state tax payments, quarterly payroll tax returns, W-2’s, electronic transmissions, banking functions (including ACH and positive pay), and Percent Allocation.
• Work with the HR compensation team to interpret and build new pay rules resulting from changes in federal and state regulations and union negotiations.
• Serve as liaison with HR for both union negotiations and arbitrations to provide advice and verify labor agreements are based on articles that can be operationalized using the current systems.
• Act as liaison between the payroll department and multiple Information Systems departments to ensure understanding and implementation of payroll system requirements and revisions, including identification of system revisions, formulating system requests and recommendations, and analyzing post-implementation results of system changes.
• Implement and maintain payroll systems developed in-house or from outside vendors.
• Monitor system functionality, preparing feasibility studies of systems modifications and changes.
• Facilitate the creation and training of documentation of system functions and capabilities & assist HRIS in the training of timekeepers and system users.
• Support application upgrades and expansions to meet user and organizational needs, including testing and implementing of the functional changes.
• Serve as a liaison and primary contact for HR providing information as requested
• Act as the backup for payroll processing on a weekly and bi-weekly basis, with the primary payroll check processor being the Payroll Services and Systems Coordinator.
• Implement initiatives and continuous improvements in payroll processing and in labor analytics.
Qualifications
- Bachelors in Business Administration or related field highly preferred, not required
- 5+ years of Payroll experience in a multi-facility, high-volume environment (5,000+ employees) and navigating federal and state wage and hour laws and payroll tax and comp laws
- 3+ years supervisory experience including process orientation and project management skills
- 3+ years payroll system implementation experience including Time and Attendance and ERP Systems
- Experience with Infor, Lawson S3, BSI, Taylor Communications, Kronos, highly preferred
- Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP), highly preferred
- Proven track record in building partnerships and relationships using exceptional communication and organizational skills as well as problem-solving abilities
Notes: Some local travel is required, periodic extended work schedule required to ensure the completion of all necessary payroll processing activities, including holiday pay weeks
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