Senior Administrative Assistant, Pathology
2 months ago
Description: GENERAL SUMMARY/ OVERVIEW STATEMENT: Provides high level administrative support under minimal supervision for five senior Faculty and their staff in the Department of Pathology. Faculty grant portfolios include federal, non-federal and foundation research grants. PRINCIPAL DUTIES AND RESPONSIBILITIES: Independently prepares and oversees research grant proposals and progress reports, including document and budget preparation and the use of Insight. Includes preparation of administrative sections of grants and continuing applications, budget justifications, resource descriptions, updating biosketches, conflicts of interest, checklist pages, and other support, etc. Maintains schedule of deadlines for non-competing renewals/continuation applications. Responsible for updating and maintaining investigator Curriculum Vitae, Biosketches, and Other Support pages. Submits requisitions for various research expenditures including purchase order requisitions, employee reimbursements, check requests, and travel arrangements following the established institutional policies and procedures. Orders office and laboratory supplies. Responsible for working with various institutional departments including Purchasing, Accounts Payable, departmental grant administrators, and lab personnel to track and monitor research expenses, and for resolving discrepancies in a timely manner. Responsible for accurately recording and approving time for the lab personnel using the hospital’s Kronos time-keeping system, following hospital policies and procedures. Acts as a back-up approver when needed. Provides research protocol assistance: prepare and coordinate new and continuing IRB and IACUC protocols for review. Independently submit protocol amendments via Insight for approval. Attendance at monthly BRISC and Pathology departmental research administration meetings is required. Makes arrangements for visiting speakers and prospective candidates for fellowship and junior faculty positions, including schedules, travel, hotel, announcements and reimbursement of expenses. Coordinate all on-site arrangements for conferences/meetings sponsored by the faculty, and other meetings that may be sponsored by the Department. Maintain lab meeting schedules, including preparation and distribution, room reservations, catering and timely notification of schedule changes to staff. Assists the faculty with preparation of travel and submitting/tracking travel expenses. Processes and edits hand-written correspondence, reviews, makes editorial changes in materials, including limited rewriting. Independently checks accuracy of content by reference to a variety of sources. Possesses strong grammatical skills in order to independently proofread and edit manuscripts. Assists with on-boarding staff: provides relevant forms and materials to incoming staff, monitors completion of all relevant forms; training and orienting staff as needed, including obtaining BWH, after-hour access cards, animal facility access if needed, lockers, mailboxes. Coordinate with Fellowship Program Manager to complete and submit all relevant visa documents. Submit all relevant forms to the Office of Sponsored Staff and input staff’s information into the Sponsored Staff Onboarding System portal. Includes coordinating arrangements for prospective candidates to the faculty, including travel, hotel, and meal accommodations, as well as expense reimbursement. Maintain and manage each faculty’s Outlook calendar as needed including accepting and creating meetings. All other duties as assigned. Qualifications: ABILITIES/ COMPETENCIES REQUIRED: -Must be highly proficient in handling all research expenditure transactions for the group, including the ability to independently track orders on line and work with Client Services and Department Grant Administrator to resolve discrepancies -Requires the ability to positively and effectively interact with departmental and institutional staff including faculty, junior faculty, fellows, students, administrators, technical staff, Client Services, Research Management, HR, Innovations, etc. -Requires the ability to make decisions, take initiative, and prioritize workload to meet competing priorities. -Excellent verbal and written skills along with strong interpersonal skills are required. -Attention to detail and accuracy in work are critical. -Ability to problem solve and troubleshoot. Ability to analyze a situation and determine best course of action within established guidelines. -Understanding of federal cost principles which govern post award activities - Knowledge of office machines, trouble-shooting problems before placing service calls for fax machines or copier repairs. -Advanced computer skills Additional System Skills: Independently navigate several institutional electronic systems as well as those within federal and non-federal sponsor sites which may include: Insight, PeopleSoft Financials, ASSIST, etc. -Position will transition to a hybrid remote model after completion of training. HOSPITAL WIDE RESPONSIBILITIES: Works within legal, regulatory, accreditation and ethical practice standards relevant to the position and as established by BWH/Partners; follows safe practices required for the position; complies with appropriate BWH and Partners policies and procedures; fulfills any training required by BWH and/or Partners, as appropriate; brings potential matters of non-compliance to the attention of the supervisor or other appropriate hospital staff. EEO Statement BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.Primary Location MA-Boston-BWH Boston Main CampusWork Locations BWH Boston Main Campus 75 Francis St Boston 02115Administrative SupportJob Administrative SupportOrganization Brigham & Women's Hospital(BWH)Schedule Full-timeStandard Hours 40Shift Day JobEmployee RegularJob Posting Sep 10, 2024
-
Senior Administrative Assistant, Pathology
2 months ago
Boston, United States Mass General Brigham Full timeDescription: GENERAL SUMMARY/ OVERVIEW STATEMENT: Provides high level administrative support under minimal supervision for five senior Faculty and their staff in the Department of Pathology. Faculty grant portfolios include federal, non-federal and foundation research grants. PRINCIPAL DUTIES AND RESPONSIBILITIES: Independently prepares and oversees...
-
Senior Administrative Assistant, Pathology
2 months ago
Boston, United States Brigham & Women's Hospital(BWH) Full timeGENERAL SUMMARY/ OVERVIEW STATEMENT:Provides high level administrative support under minimal supervision for five senior Faculty and their staff in the Department of Pathology.Faculty grant portfolios include federal, non-federal and foundation research grants.PRINCIPAL DUTIES AND RESPONSIBILITIES:Independently prepares and oversees research grant proposals...
-
Senior Administrative Assistant, Pathology
2 weeks ago
Boston, United States Mass General Brigham Full timeDescription: GENERAL SUMMARY/ OVERVIEW STATEMENT: Provides high level administrative support under minimal supervision for five senior Faculty and their staff in the Department of Pathology. Faculty grant portfolios include federal, non-federal and foundation research grants. PRINCIPAL DUTIES AND RESPONSIBILITIES: Independently prepares and oversees research...
-
Senior Administrative Assistant, Pathology
2 weeks ago
Boston, United States Brigham & Women's Hospital(BWH) Full timeGENERAL SUMMARY/ OVERVIEW STATEMENT: Provides high level administrative support under minimal supervision for five senior Faculty and their staff in the Department of Pathology.Faculty grant portfolios include federal, non-federal and foundation research grants. PRINCIPAL DUTIES AND RESPONSIBILITIES:Independently prepares and oversees research grant...
-
Senior Administrative Assistant
4 weeks ago
Boston, United States Queen Consulting Group, Inc. Full timePosition: Senior Administrative Assistant Location: Boston, MA Job Type: Contract Duration: 12 months General/ Position Summary The Senior Administrative Assistant provides experienced office/business support to a department. The Senior Administrativ Administrative Assistant, Administrative, Assistant, Senior, Staffing, Technology
-
Senior Administrative Assistant
3 days ago
Boston, Massachusetts, United States Beacon Hill Full timeSenior Administrative AssistantWe are seeking a seasoned Senior Administrative Assistant with bilingual skills to support our team at Beacon Hill, a reputable public health management consulting and research organization based in Boston, MA.This is a full-time, onsite role with an hourly salary of $25/hour, reflecting the value placed on relevant...
-
Administrative Assistant, Senior
4 weeks ago
Boston, United States KNF&T Staffing Resources Full timeSr Admin Assistant ONSITE position, 5 days / week full time, 40 hours / week. 8 am/8: 30 am start time temp to perm compensation: $22- $24/hr "must-haves" - Advanced computer skills i.e. Microsoft Outlook ( Managing Executive Calendar) Microsoft off Administrative Assistant, Administrative, Assistant, Director, Senior, Executive, Staffing, Technology
-
Administrative Assistant, Senior
3 weeks ago
Boston, United States KNF&T Staffing Resources Full timeSr Admin Assistant ONSITE position, 5 days / week full time, 40 hours / week. 8 am/8: 30 am start time temp to perm compensation: $22- $24/hr "must-haves" - Advanced computer skills i.e. Microsoft Outlook ( Managing Executive Calendar) Microsoft off Administrative Assistant, Administrative, Assistant, Director, Senior, Executive, Staffing, Technology Learn...
-
Boston, United States Pathology News Full timeWho We ArePathAI is on a mission to improve patient outcomes with AI-powered pathology. We are transforming traditional pathology methods into powerful, new technologies. These innovations in pathology can help accelerate drug development, improve confidence in the accuracy of diagnosis, and get life-saving therapies to patients more quickly. At PathAI,...
-
Pathology Physician
3 weeks ago
Boston, United States Medicorp, Inc. dba Physician Empire Full timePathology in MA near Boston Location :10 miles to Manchester-by-the-Sea & Lynn20 miles to Boston Logan International Airport (BOS) & Lawrence25 miles to downtown BostonSenior level BE/BC AP/CP pathologist to join a team of 3 pathologists. Fellowship training and experience in a subspecialty area of surgical pathology, such as gastrointestinal and liver...
-
Administrative Manager II
3 weeks ago
Boston, MA, United States Boston Children's Hospital Full timeJob Posting Description At Boston Children's Hospital, the quality of our care - and our inclusive hospital working environment - lies in the diversity of our people. With patients from local communities and 160 countries around the world, we're committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here,...
-
Pathology Physician
1 month ago
Boston, United States Medicorp, Inc. dba Physician Empire Full timePathology in MA near Boston Have you got what it takes to succeed The following information should be read carefully by all candidates.Location :10 miles to Manchester-by-the-Sea & Lynn20 miles to Boston Logan International Airport (BOS) & Lawrence25 miles to downtown BostonSenior level BE/BC AP/CP pathologist to join a team of 3 pathologists. Fellowship...
-
Medical Director for Surgical Pathology
4 weeks ago
Boston, Massachusetts, United States Medicorp, Inc. dba Physician Empire Full timeMedicorp, Inc. dba Physician Empire is Seeking a Senior Level Medical Director for Surgical PathologyWe are seeking an experienced and highly skilled Senior Level Medical Director for Surgical Pathology to join our team of pathologists. The ideal candidate will have fellowship training and experience in a subspecialty area of surgical pathology, such as...
-
Senior Administrative Assistant
2 weeks ago
Boston, United States Professional Staffing Group Full timeSenior Administrative Assistant (Boston) We are looking for an experienced Senior Administrative Assistant with strong calendar management skills and past experience booking domestic and international travel for 2 Senior Investment Directors at a well-respected wealth management company in downtown Boston.Turnover at this company is low so this is a rare...
-
Senior Administrative Assistant
2 weeks ago
Boston, United States Professional Staffing Group Full timeSenior Administrative Assistant (Boston) We are looking for an experienced Senior Administrative Assistant with strong calendar management skills and past experience booking domestic and international travel for 2 Senior Investment Directors at a well-respected wealth management company in downtown Boston. Turnover at this company is low so this is a rare...
-
Senior Administrative Assistant
4 weeks ago
Boston, United States Professional Staffing Group Full timeSenior Administrative Assistant (Boston) We are looking for an experienced Senior Administrative Assistant with strong calendar management skills and past experience booking domestic and international travel for 2 Senior Investment Directors at a well-respected wealth management company in downtown Boston.Turnover at this company is low so this is a rare...
-
Senior Research Scientist, Molecular Pathology
4 weeks ago
Boston, Massachusetts, United States Takeda Pharmaceutical Full timeAbout the RoleAt Takeda Pharmaceutical, we are a forward-looking, world-class R&D organization that unlocks innovation and delivers transformative therapies to patients worldwide. We are seeking an experienced Senior Research Scientist, Molecular Pathology to join our Cambridge, Massachusetts office.
-
Boston, United States Mass General Brigham Full timeWhat does a Senior Administrative Assistant do? The Brigham and Women's Hospital Department of Medicine (DOM) is a Harvard Medical School (HMS)-affiliated academic department comprised of - Perform administrative duties under minimal supervision at t Administrative Assistant, Administrative, Senior, High School, Assistant, Skills, Healthcare, Technology
-
Boston, MA, United States Brigham and Women’s Hospital Full timeJob Description - Senior Surgical Pathologists' Assistant - Surgical Grossing Room, Pathology (3308092) Join Our Team at Brigham and Women's Hospital! We're offering a generous sign-on bonus of $10,000 . Recognizing and valuing exceptional talent, we're eager to discuss the exciting details of this bonus during our interview process. Position: ...
-
Senior Administrative Assistant, Orthopaedics
2 months ago
Boston, United States Mass General Brigham Full timeDescription: What does a Senior Administrative Assistant do? The Senior Administrative Assistant Senior provides all required administrative support for the Division Chief and Administrator. The Sr. AA will require a high degree of organization and the ability to prioritize assignments, project management skills, and the ability to prioritize assignments....
