Administrative Manager II

4 days ago

Boston MA United States Boston Children's Hospital Full time
Job Posting Description

At Boston Children's Hospital, the quality of our care - and our inclusive hospital working environment - lies in the diversity of our people. With patients from local communities and 160 countries around the world, we're committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives. Yours included.

The Department of Pathology is one of the oldest and largest independent pediatric pathology departments in the world. The department's laboratories process specimens ranging from the routine to the most complex utilizing a sub-specialty oriented staffing model coupled with one of the largest pediatric pathology training programs in the country. The department consistently ranks among the most academically productive pediatric pathology programs in the nation.

Responsibilities
  • Manage the secretarial, clerical and administrative support staff and services for a small department/service. Recommend, implement, and maintain internal office systems and procedures to promote efficient, effective support service operations. Recommend and assist in development and implementation of departmental administrative policies and procedures.
  • Manage the daily administrative operations of research laboratory including: communication from division office to lab staff, management of vacation time, library/conference room, management of vital lab administrative resources.
  • Act as the primary liaison for the division regarding Human Resource policy and function. Oversee the ECF/MSS administration, interviewing, hiring, training, and orientation. Monitor annual performance appraisals, and develop and monitor merit increase plans, ensuring adherence to guidelines with Division Manager and Division Chief. Process annual merit evaluations. Approves Payroll.
  • Manage the processing of faculty and fellow hospital and medical school appointment working with appropriate departmental and hospital staff to ensure accurate and timely appointments. Act as the primary liaison to Medical Staff Registry office, Harvard appointment liaison, and Harvard International Office. Ensure compliance with all applicable policies. Manage recruitment process including advertising.
  • Provide administrative assistance to Chief of Service; managing daily administrative operations of the Chief's office.
  • Act as Chief's primary resource for special projects as required.
  • Manage the administration and maintenance of department recordkeeping systems, including highly sensitive and/or critical administrative and financial data.
  • Manage subordinate staff in planning, preparation logistics, and administrative requirements for seminars, conferences and other special programs or events.
  • Participate in administration of departmental fellowship and/or residency programs, training grants and related programs.
  • Act as backup and assistant to Financial Manager with regard to grant submission, and the administrative requirements of division training grant program.
Qualifications
  • Five years of related experience
  • Bachelor's degree
  • Master's degree in public health preferred
  • Communication skills in order to effectively deal with conflicts views or issues and mediate fair solutions, or well-developed written skills.
  • Analytical skills to collect information from diverse sources, apply professional principles in performing various analyses, and summarize the information and data in order to solve problems.

Boston Children's Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

Boston Children's Hospital requires all employees to be vaccinated against COVID-19 and Flu, (unless you are eligible for a medical or religious exemption).

Boston Children's Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

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