STAFF SERVICES MANAGER III

5 days ago Be among the first 25 applicants California State Controller's Office provided pay range This range is provided by California State Controller's Office. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range Job Code #: JC-498599 Position #: 051-120-4802-XXX Working Title: Contract Officer Classification: STAFF SERVICES MANAGER III Salary: $9,572.00 - $10,867.00 New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. # of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Facility: Administration The Office of the State Controller (SCO) is the destination employer within the State of California. As California’s chief fiscal officer, the Controller’s Office ensures accountability and transparency of California’s financial practices while promoting fairness and opportunity for all. Here, you’ll work in a collaborative and supportive environment with diverse opportunities for professional growth and development. A career with the SCO offers meaningful work that directly impacts the state’s future. The Administration Division (ADD) of the California State Controller’s Office is the backbone of the department, providing the vital support needed to keep operations running smoothly. This division manages a wide range of essential internal functions, including budgeting, procurement, and facility management; ensuring that every member of the SCO has what it needs to succeed. Working in this division means being at the center of strategic planning and organizational efficiency. Job Description And Duties With general direction provided by the Assistant Division Chief, Administration (CEA Level A), the Contract Officer is responsible for the administration of the department’s Contracts and Procurement Office. This includes oversight of the State Controller’s Office (SCO) delegated purchasing authority for the acquisition of commodities and contract services and for the submittal of acquisitions to the Department of General Service for non-delegated solicitation. The Contract Officer works closely with the Department of General Services (DGS) and California Department of Technology (CDT) to ensure the application and interpretation of statewide policies and requirements are adhered to and incorporated into all acquisitions. The Contract Officer serves these entities and the SCO Division Chiefs and Executive Management. The Contract Officer manages the work of a core group of staff that are involved in the areas of contract and procurements, Information Technology (IT) project support, Supplier Diversity, and compliance with a department-wide scope. Develop an understanding of all program functions to formulate department-wide contract and procurement policy and coordinate processes across divisions. Oversee the acquisition, development, and execution of Service Contracts, Procurement, IT Project acquisitions, and Supplier Diversity, utilizing staff located in each program area. Manage, direct, and coordinate the activities of a core group of specialized technical staff responsible for oversight of multiple units that perform critical workload with a department wide and statewide impact. Interpret and apply all pertinent Public Contract Code, State Contracting Manual, State Administrative Manual, and any externally imposed contracting and procurement mandates and directives; develop and monitor adherence to all departmental related policies, procedures, and guidelines; ensure revisions to the SCO’s contracting and procurement manual are accurate, timely, and properly communicate; provide consultation services to Executive level staff and departmental leadership. Oversee the Supplier Diversity Program, in collaboration with the Staff Services Manager II, providing direction for the annual efforts based on input from Executive and departmental leadership. Conduct special projects and assignments related to Office work and manage all other special projects assigned to the unit. Collaborate with all Administration and SCO Division staff, disseminate policies and guidelines timely, and ensure they receive the necessary training and resources. Partner with Budget Office and Departmental Accounting Office leadership to provide fiscal oversight of all SCO funding. Advises departmental management on all contract and procurement matters affecting the SCO. Prepare status reports and updates for project management. Also responsible for developing and managing documentation needed to meet administrative and contractual reporting requirements. Develop, augment, and review policies and procedures for Contract and Procurement operations consistent with applicable rules/laws, as well as the Controller’s constitutional and statutory responsibilities. Encourage a teamwork approach among staff to ensure cross training and staff development occurs. Foster a culture of collaboration, focus on system requirements, training, re-engineering, change management, communication, and other activities. Coach employees in achieving daily work and professional development goals. Provide timely and constructive feedback to employees on their work performance and work with employees to develop and achieve annual individual development plan goals. Take appropriate corrective actions, as necessary. Implement an approved succession plan for the Contract and Procurement Office. Serve as the primary contact with control agencies on contract and procurement related issues and demonstrate advanced knowledge of the State of California’s applicable processes and requirements. Additional information about the job can be found in the Duty Statement. Special Requirements A resume is required. A Statement of Qualifications is required; please see ‘Required Application Package Documents’ for instructions. Take the required examination: Staff Services Manager III Examination. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date to be considered. Final Filing Date: 11/25/2025. Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Required Application Package Documents Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications – The SOQ should be no more than 2 pages in Arial 11-point font, please number responses in the order asked. Describe your managerial experience making decisions on sensitive or high-impact policy and program issues. Include examples of how you balanced political, fiscal, and operational considerations to achieve successful outcomes and maintain accountability to leadership and stakeholders. Describe your experience in developing and revising policies; and your experience in aligning statewide policies, procedures, and activities with organizational or strategic goals. Provide an example that highlights how you successfully navigated between literal adherence to a statewide policy versus use of the policy as a guideline to ensure compliance without limiting departmental innovation and operational efficiencies. Provide examples that demonstrate your experience in facilitating strategic planning, establishing, and tracking performance measures, and aligning initiatives with broader organizational goals. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free workplace. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. #J-18808-Ljbffr