Sr Administrative Assistant

3 weeks ago

Chelmsford, United States Thermo Fisher Scientific Full time
Work Schedule
Standard (Mon-Fri)

Environmental Conditions
Office

Job Description

As part of the Thermo Fisher Scientific team, you'll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world's toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.

Job Description

Join our team as the Chelmsford Site Administrator and be at the center of an exciting business. Support multiple Directors/Sr. Managers in the BioProduction Group using your exceptional office and project management skills. Collaborate with colleagues across the company, showcasing your mastery of time management, logistics planning, organization, and attention to detail. This is an exciting opportunity to make a real impact in a dynamic industry. Apply now and be part of our journey towards excellence in BioProduction.

What You Will Do:
  • Ensure the Directors get where they need to be on time through careful meeting scheduling and arrangement of complex global, multi-city travel.
  • Develop understanding of the business priorities and goals for the function; use knowledge and understanding in prioritizing meeting requests.
  • Schedule and coordinate complex site leadership meetings, bringing together geographically dispersed teams, handling logistics, and documenting follow-up activities including taking meeting minutes.
  • Collaborate and build relationships to help our business thrive in a global-matrixed organization experiencing change and transformation.
  • Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress and problem-solving.
  • Research, compile, summarize, and analyze information to make decisions, find answers, and respond to various inquiries from internal and external customers.
  • Handle expense reporting, process vendor invoices, and support annual budget process.
  • Demonstrate both the flexibility and adaptability required to meet the dynamic nature of the business and collaborate with other Administrative Staff to cover the area that is unavailable due to illness, vacation, or other special circumstances.
  • Maintain confidential files and records.
  • Lead and support site activities, events management, communications via LCD TVs, Yammer and coordinate visits as requested by site leadership team.
How You Will Get Here:
  • 5+ years of executive assistant or Site Administrator experience in a professional office environment, large organization preferred, with 3+ years providing direct support to Directors/Senior Leaders.
  • Demonstrated experience in working independently to identify, analyze, and solve problems with creative solutions and time management to balance multiple priorities.
  • Strong organizational skills with ability to anticipate what needs to be completed
  • Reliable and Trustworthy with confidential information
  • Excellent written and verbal communication skills. Infallible proof reading and spelling.
  • Flexible and adaptable, with the ability to respond to last-minute changes while maintaining poise and a positive "can do" outlook
  • International travel management with VISA administration experience.
  • Expert level skills in all Microsoft office suite products, including Power Point, Excel, Outlook, Visio to prepare reports/presentations
  • Experience with Workday & Concur preferred
Education:
  • Associates Degree or combination of education and experience (5 or more years). Willing to look at candidates with HS Diploma/GED with 5 or more years in relevant work experience.

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