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Secretary/Treasurer
2 months ago
Tips: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall.
Responsibilities
· Respond to or oversee response to incoming calls, inquiries or complaints.
· Greet visitors, accept payments, dispense documents, prepare receipts or oversee these tasks.
· Accept or assign and oversee acceptance of the following applications: 1. Subdivision/Land Development 2. Building Permits 3. Zoning Hearing Board 4. Conditional Use applications.
· Prepare agendas for Supervisor meetings and Planning Commission meetings.
· Attend all regular and special meetings of the Board of Supervisors and Planning Commission. Keep a record of proceedings or ensure that minutes are recorded for each meeting.
· Perform bookkeeping functions and maintain accounts for all Township funds.
· Pay bills and other obligations upon approval of the Supervisors.
· Prepare payroll and maintain personnel records for Township employees.
· Assists in preparation of annual budget by summarizing past expenditures, estimating costs of future needs, computing expected revenues and recommending tax rates necessary to meet budget requirements.
· Provide required notice for adoption of all Township ordinances and keep a copy of all ordinances, resolutions, etc. in accordance with the Second-Class Township Code.
· Maintain the Township seal for safe keeping and proper use.
· Prepare or oversee preparation of the Township newsletters.
· Maintain or oversee maintenance and updating of Township website.
· Process all insurance claims.
· Prepare and file all required forms and reports required by the state and federal government and insurance carriers.
· Communicate with Township Engineer, Solicitor and other Township Boards, Commissions and Committees. Be a point person to keep the lines of communication open between the Board of Supervisors and all other Boards, Commissions and Committees.
Qualifications
· Knowledge of office methods and procedures.
· Skill in use of computer, email, and standard office equipment.
· Skill in use of Word, Excel and QuickBooks Pro software programs.
· Ability to perform mathematical computations necessary to keep fiscal records.
· Ability to communicate effectively, including orally and in writing.
· Ability to work effectively with Township officials, other government officials, business associates and the public.
· Strong interpersonal and consensus-building skills.
*******Candidates must be bondable and pass a credit and background check.
