Secretary/Treasurer

Tips: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall.

Responsibilities

· Respond to or oversee response to incoming calls, inquiries or complaints.

· Greet visitors, accept payments, dispense documents, prepare receipts or oversee these tasks.

· Accept or assign and oversee acceptance of the following applications: 1. Subdivision/Land Development 2. Building Permits 3. Zoning Hearing Board 4. Conditional Use applications.

 · Prepare agendas for Supervisor meetings and Planning Commission meetings.

 · Attend all regular and special meetings of the Board of Supervisors and Planning Commission.  Keep a record of proceedings or ensure that minutes are recorded for each meeting.

· Perform bookkeeping functions and maintain accounts for all Township funds.

 · Pay bills and other obligations upon approval of the Supervisors.

· Prepare payroll and maintain personnel records for Township employees.

· Assists in preparation of annual budget by summarizing past expenditures, estimating costs of future needs, computing expected revenues and recommending tax rates necessary to meet budget requirements.

· Provide required notice for adoption of all Township ordinances and keep a copy of all ordinances, resolutions, etc. in accordance with the Second-Class Township Code.

 · Maintain the Township seal for safe keeping and proper use.

· Prepare or oversee preparation of the Township newsletters.

 · Maintain or oversee maintenance and updating of Township website.

· Process all insurance claims.

· Prepare and file all required forms and reports required by the state and federal government and insurance carriers.

· Communicate with Township Engineer, Solicitor and other Township Boards, Commissions and Committees. Be a point person to keep the lines of communication open between the Board of Supervisors and all other Boards, Commissions and Committees.

Qualifications

·      Knowledge of office methods and procedures. 

·      Skill in use of computer, email, and standard office equipment.

·      Skill in use of Word, Excel and QuickBooks Pro software programs. 

·      Ability to perform mathematical computations necessary to keep fiscal records.

·      Ability to communicate effectively, including orally and in writing. 

·      Ability to work effectively with Township officials, other government officials, business associates and the public. 

·      Strong interpersonal and consensus-building skills.    

*******Candidates must be bondable and pass a credit and background check.