Accounts Payable Specialist

Accounts Payable Specialist The Accounts Payable Specialist is responsible for managing a variety of accounting tasks related to accounts payable, expense reporting, and sales & use tax submissions. This role requires meticulous record-keeping and adherence to deadlines, ensuring that all financial transactions are processed accurately and efficiently. Responsibilities Process vendor invoices by matching them against receivers, requisitions, and other forms of authorization according to company policies and guidelines. Investigate and resolve quantity and pricing discrepancies, making necessary corrections and calculating invoice adjustments and debit memos as needed. Develop and maintain a system for financial information, files, and records for the operation. Maintain accuracy of the Accounts Payable subsidiary ledger and reconciliations, resolving problems accurately and timely. Liaise with various internal departments to ensure timeliness and accuracy of invoice posting and payment. Prepare periodic accounts payable accruals, standard and adjusting journal entries as necessary. Manage and reconcile vendor accounts ensuring payment is made within accepted corporate and industry guidelines. Audit freight bills and employee expense reports. Manage the vendor Certificate of Insurance program. Prepare and issue accounts payable checks, print accounts payable reports, and maintain accounts payable files and records. Analyze product and expense accounts as necessary. Prepare and maintain annual 1099 reporting to IRS and any necessary correspondence. Assist in department month, quarter, and year-end closing requirements. Perform other duties as assigned. Essential Skills Associates Degree in Accounting plus 3 to 5 years of experience. Strong work ethic and organizational skills. Ability to analyze, research, and problem solve within an accounting system. In-depth understanding of accounting processes relative to general ledger, wire transfers, ACH, expense reporting, vendor record-keeping, and accounting chart of accounts. Capacity to work on multiple priorities under stringent deadlines. Able to maintain a high level of confidentiality in dealing with sensitive or proprietary information. Ability to read and interpret documents; ability to write routine reports and business correspondence; ability to effectively communicate and interact with team members, customers, and suppliers at all organizational levels, using tact and diplomacy. Ability to calculate figures and amounts such as discounts, interest, commissions, and proportions, as well as addition, subtraction, multiplication, and division. Intermediate to advanced knowledge of Microsoft Word and Excel. Additional Skills & Qualifications Previous experience working with MRP systems (Syteline) is a plus. Work Environment This position is based in an office environment in Port Clinton. The company has seen significant growth, doubling in size over the last couple of years, with an anticipation to grow 15% by 2026. Job Type & Location This is a Contract to Hire position based out of Port Clinton, OH. Pay and Benefits The pay range for this position is $25.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Port Clinton, OH. Application Deadline This position is anticipated to close on Feb 12, 2026.