Government Event Planner

4 weeks ago

Fairfax, United States Kelly Full time
Are you looking to put your event planning skills to work for a prestigious government agency? Kelly Government Solutions is seeking a highly motivated Remote Conference and Event Planner to join our team supporting ARPA-H, a division of the U.S. government. In this role, you'll leverage your experience in planning large events, special events, and everything from technical conferences to executive meetings. Experience working in an R&D environment will give you a strong advantage As an ARPA-H Conference Events Planner, you will play a crucial role in planning and managing Conferences and Events to support groundbreaking projects that have the potential to transform healthcare and save lives.

Job Title: Government Conference and Events Planner
Location: REMOTE
Shift: 1st shift
Compensation:  Pay rate will depend on experience and education - includes vacation and benefits - medical, dental, vision, life, and disability insurance, and 401K

Responsibilities
  • Research, assess, and pinpoint potential conference venues and opportunities for engagement.
  • Develop comprehensive approval packages for leadership review and consideration.
  • Oversee all aspects of meetings, conferences, symposiums, conventions, banquets, and other events, ensuring meticulous planning and organization.
  • Collaborate closely with clients to fully grasp their event objectives and craft customized event plans that exceed expectations.
  • Manage event and meeting budgets with precision, successfully leading a team while handling both the logistical and financial facets of all events.
  • Coordinate seamless logistics, including venue selection, catering, transportation, audiovisual equipment, and accommodations.
  • Maintain strict adherence to event timelines, guaranteeing all tasks are completed on schedule and within budget.
  • Ensure events comply with company policies, guidelines, and regulations.
  • Deliver exceptional customer service to clients throughout the entire planning process and during the event itself.
  • Implement strategic event marketing strategies to drive attendance and boost engagement.
  • Coordinate internal and external communications, facilitating all aspects from site selection and contract negotiation to rooming, food and beverage, registration, audio-visual, budget reporting, and expense reconciliation.
  • Apply leading-edge event planning principles, theories, and concepts to your work.
  • Contribute to the development of new and innovative event planning practices.

Requirements / Qualifications:
  • Bachelor's degree in any field
  • 3-5 years' experience with meeting and event planning, ideally in a government capacity
  • Experience coordinating, planning, and facilitating virtual and in-person meetings and events.
  • Experience in an R&D environment is highly preferred.
  • Experience with event strategy and the ability to design and evaluate impactful experiences.
  • Proficiency in Microsoft Office Suite including Word, Excel, Outlook, PowerPoint, and Publisher
  • Knowledge of video and audio-conferencing equipment
  • Excellent verbal and written communication skills
  • Proven ability to work cross-functionally with multiple departments and teams to meet objectives.
  • Experience developing and implementing communication strategies.
  • Ability to work independently and collaboratively.
  • Strong communication skills across all organizational levels, with the ability to simplify complex subjects.
  • Ability to manage multiple events concurrently.
  • Excellent multitasking and attention to detail
  • Certified Government Meeting Professional (CGMP) certification preferred.
  • Must be a U.S. Citizen

Additional Info:  ARPA-H stands for Advanced Research Projects Agency for Health, which is a new agency within the United States government designed to advance breakthroughs in health and biomedical research. Modeled after the successful DARPA (Defense Advanced Research Projects Agency), ARPA-H aims to support high-risk, high-reward projects that have the potential to revolutionize healthcare and save lives. The agency focuses on driving innovation, supporting visionary research initiatives, and accelerating progress in areas such as medical technology, therapeutics, diagnostics, and healthcare delivery. ARPA-H is envisioned as a key player in shaping the future of health research and addressing pressing health challenges through cutting-edge solutions and collaborations with academia, industry, and other stakeholders. As an ARPA-H Conference Events Planner, you will play a crucial role in planning and managing Conferences and Events to support groundbreaking projects that have the potential to transform healthcare and save lives.

If you are interested in this opportunity or know someone who would be interested and qualified, contact Bonnie Garrett by sending a Word-formatted resume to bonnie.garrett@kellyservices.com

Important information: This position is recruited for by a remote Kelly office, not your local Kelly branch.  Kelly Government Solutions is a strategic supplier and business partner to the federal government and its key suppliers.  

Kelly Government Solutions (KGS) is a specialty service of Kelly Services, Inc., a leader in providing workforce solutions. KGS provides experienced staff to the federal government and its key suppliers, including prime and small business contractors. Through services such as government contract staffing, workforce management and project management, and contract compliance services, KGS can supply talent to both public and private sectors alike.  KGS offers engineering, IT, administrative, scientific, and healthcare professionals the opportunity to work with many of the prestigious Government organizations worldwide. Visit www.kellygovernmentsolutions.com

 
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly® Government Solutions?

Looking to connect with premier government agencies or the top 25 federal government contractors? Kelly Government Solutions partners with these organizations to create expert talent solutions that solve the world’s most critical challenges. We offer a variety of full-time, project (SOW), seasonal, and surge support opportunities in science, engineering, technology, professional, and administrative support roles. Our experts will connect you to the opportunity that fits your schedule and interests and handle the details of transferring and processing all levels of security clearances. It’s just another way we make the job search work for you.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

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