Project Coordinator

4 weeks ago

MARYSVILLE, United States Conwell Associates, Inc. Full time

Conwell Associates, Inc. – Project Coordinator



Conwell Associates, Inc. offers management, bookkeeping, and consulting services to homeowners’ associations and condo communities in the greater Puget Sound area of Washington State. However, we are ever expanding our service area. Our goal is to make every client feel as though we are a caring neighbor offering seasoned insight and fresh innovations to eagerly help address any situation.



Duties

- Compile project information (location, specifications, photos, timelines, etc.).

- Send and follow up with requests for proposals.

- Provide weekly updates to the Boards and, as applicable, impacted homeowners.

- Review proposals/contracts and compare to RFP's.

- Forward proposals to Board for review, research and respond to questions, compile responses, and report determined action to management.

- Compile project information (ETA, duration, impact, etc.) for notices to homeowners.

- For multi-day projects, obtain daily updates from the contractor to email the homeowners as well as before and after photos to email to the Board for satisfaction review.

- Review project satisfaction with any impacted homeowners.

- Answer overflow phone calls.

- Promptly and respectfully respond to phone and email inquiries directing them to the correct department as necessary.

- Scan/convert files to PDF, and correctly label and properly file them.

- Protect clients’ and company’s values by maintaining information confidentiality.

- Twelve hours per week during business hours (9am-5pm) on Monday, Tuesday, Wednesday, or Thursday. Eight-hour shifts include a paid ten-minute morning break, half hour lunch, and ten-minute afternoon break. All work is in-office.



Skills

- Be proficient with Microsoft Word, Excel, Outlook, and Windows as well as Adobe Acrobat and QuickBooks Pro.

- Compose business letters and emails with proper grammar and punctuation.

- Work independently and efficiently (quickly and accurately). Effectively organize time for deadline-oriented tasks.

- Comprehend, analyze, interpret, and summarize complex documents.

- Creatively solve problems involving several options using advanced analytical and quantitative skills.

- Be open to a fast-paced ever-developing environment in which services and processes change (improve) as the company grows.

- Keep a clean workspace.

- Have completed a course/class in project management and at least one year’s experience in a construction related field.

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