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Litigation Asbestos Secretary

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walnut, United States Adams & Martin Group Full time

A reputable California-based law firm specializing in asbestos litigation is seeking a highly organized and detail-oriented Legal Secretary to join the team in Walnut Creek. The ideal candidate will have experience in legal document preparation, case management, and extensive calendaring, as well as a proven ability to handle travel arrangements and expense reporting.

Primary Functions and Essential Responsibilities:

  • Prepare, revise, and format legal documents with precision and attention to detail.
  • Create shell documents for pleadings and manage cases from start to finish.
  • Handle calendaring, scheduling, and docketing for cases.
  • Experience with state and federal court filings, including e-filing, is required.
  • Prepare and manage expense reports, as well as arrange travel for attorneys.
  • Coordinate and schedule internal and external meetings, conference calls, and video conferences using Outlook and Zoom.
  • Arrange for catering and manage document distribution as needed.
  • Prioritize and manage Outlook calendar items, ensuring attorneys are informed of any changes and stay on schedule throughout the day.
  • Coordinate domestic and international travel arrangements, including air, ground, and lodging.
  • Organize and create detailed expense reports.

Desired Qualifications:

  • Minimum of 3 years of experience in a legal assistant or similar role, preferably in a law firm setting.
  • Strong knowledge of legal document preparation and e-filing procedures.
  • Proficiency in Outlook, Zoom, and other relevant software.
  • Exceptional organizational skills and the ability to prioritize tasks effectively.
  • Excellent communication skills and the ability to work well under pressure.
  • Detail-oriented with the ability to manage multiple tasks and deadlines.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.