Principal Administrative Associate

3 weeks ago


New York, United States City of New York Full time

Job Description

***IMPORTANT NOTE: Only those currently serving as a permanent or probable permanent Principal Administrative Associate will be considered***

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the systems 2,000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Wastewater Treatment (BWT) is responsible for the operation and maintenance of all facilities related to the treatment of sewage within the five boroughs of the City. This includes 14 wastewater treatment plants, sludge dewatering facilities, collections facilities (pumping stations, combined sewer overflow retention facilities, regulators, tide gates, etc.), wastewater laboratories and harbor vessels.

Key Responsibilities:

- Provide administrative support to program managers and project teams

- Maintain program files and records for project, deliveries and equipment tracking

- Draft Job postings / Job Analysis / Justification memos

- Track staff training requirements and compliance

- Complete purchasing request forms and receiving reports

- Assist with data entry and tracking of program metrics

- Schedule and coordinate meetings and events

- Prepare and distribute program correspondence, reports, and presentations

- Assist with procurement and invoicing processes

- Assist with the development and distribution of program materials

- Provide customer service to internal and external stakeholders

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.



  • New York, United States City of New York Full time

    Job Description ***IMPORTANT NOTE: Only those currently serving as a permanent or probable permanent Principal Administrative Associate will be considered*** The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing...


  • New York, New York, United States Challenge Preparatory Charter School Full time

    Job Summary:The Administrative Assistant will provide critical support to the Principal and the School Leadership & Operations team. This role will be responsible for managing the Principal's calendar, coordinating meetings and school visits, and liaising between the Principal and other staff within the organization. The successful candidate will also...


  • New York, New York, United States International Rescue Committee Full time

    Job Title:Associate Director, Principal GivingJob Summary:The International Rescue Committee (IRC) is seeking a seasoned fundraiser and relationship cultivator to serve as the Associate Director of Principal Giving in the Eastern United States. This role will work closely with the Senior Director of USA Philanthropy East and the Director of Principal Giving...


  • New London, United States New London-Spicer School District 345 Full time

    Position Type: NL-S Classified Support Staff/Secretary to the Principal Date Posted: 11/16/2024 Location: Prairie Woods Elementary Date Available: As soon as possible Closing Date: Until Filled Administrative Assistant to the Elementary School Principal 11 Month Contract General Definition of Work Performs direct administrative support assisting the...


  • New York, New York, United States Cammisa Markel PLLC Full time

    Job Title: Executive Assistant to PrincipalJob Summary: We are seeking an experienced Executive Assistant to provide high-level administrative support to our Principal. The ideal candidate will have a strong background in office operations, customer service, and case management systems.Responsibilities:Provide administrative support to the Principal,...

  • Principal

    18 hours ago


    New York, United States CAPITAL PREP HARBOR SCHOOL INC Full time

    Job DescriptionJob DescriptionPrincipalLocation: New Rochelle, New YorkAbout Capital Preparatory SchoolsCapital Preparatory Schools is a charter school management organization operating a network of educational communities. Our mission is to build a path where there was none. From its inception, the Capital Prep community—our students, parents, faculty,...


  • New York, New York, United States Capital One Services, LLC Full time

    About the RoleCapital One is seeking a highly skilled Cyber Technical Principal Associate to join our team. As a Cyber Technical Principal Associate, you will work on a SailPoint identity platform to support Identity Access Management needs.ResponsibilitiesIdentify opportunities for automation, evaluate new tools, and drive implementation of technology that...


  • New York, New York, United States Phaxis Full time

    Administrative Assistant/CoordinatorPhaxis is seeking an experienced Administrative Assistant/Coordinator to join its growing organization. The ideal candidate will have a strong background in administrative support and be able to provide exceptional hospitality to visitors and team members.Responsibilities:Coordinate and organize staff and client meetings,...


  • New York, New York, United States BAE Systems USA Full time

    Job Summary:We are seeking a highly skilled Principal Subcontract Admin to join our team at BAE Systems USA. This role will be responsible for developing procurement strategies, acting as an advisor on legal requirements, and overseeing proposal preparation and contract negotiation.Key Responsibilities:Develop procurement strategies, including clear and...


  • New York, New York, United States Phaxis Full time

    Administrative Assistant/CoordinatorPhaxis is seeking an experienced Administrative Assistant/Coordinator to join its growing organization. The ideal candidate will provide exceptional support to staff, ensuring the smooth daily operations of the office and maintaining a well-organized environment.Key Responsibilities:Coordinate and organize staff and client...


  • New York, New York, United States Naval Nuclear Laboratory Full time

    Job Description:The Naval Nuclear Laboratory is seeking a highly skilled Principal System Administrator to join our team in the Nuclear Training and Simulation organization. As a key member of our team, you will be responsible for designing, building, and operating nuclear training programs for the US Navy.Key Responsibilities:Design and implement computer...


  • New York, New York, United States Capital One Full time

    The role of the Principal Associate of Ontology and Data Modeling at Capital One is to develop, implement, and maintain enterprise ontologies in support of the company's Data Strategy.This position will be responsible for working collaboratively across Capital One Lines of Business and Functions to develop domain ontologies in support of enterprise...


  • New York, United States Career Group Full time

    Senior Executive Assistant to Hedge Fund Principal / HybridExceptional opportunity for a top of the class Executive Assistant to work alongside a respected, dynamic principal. The Executive Assistant will work in a fast-paced, entrepreneurial environment, providing dedicated administrative support to the Principal, helping to manage the complex day-to-day...


  • New York, United States Phaxis Full time

    ADMINISTRATIVE ASSISTANT/COORDINATOR AT TOP ARCHITECTURE & DESIGN FIRM Base Salary is $70K to $90K (based upon candidate and experience) Great Opportunity - Wonderful Company - Excellent Benefits *****MUST Have Three to Six (3-6) Yrs of Experience in an Admin Support Role in an Office/Professional Setting***** A very creative architecture, design and master...


  • New York, United States Phaxis Full time

    ADMINISTRATIVE ASSISTANT/COORDINATOR AT TOP ARCHITECTURE & DESIGN FIRM Base Salary is $70K to $90K (based upon candidate and experience) Great Opportunity - Wonderful Company - Excellent Benefits *****MUST Have Three to Six (3-6) Yrs of Experience in an Admin Support Role in an Office/Professional Setting***** A very creative, top, architecture design and...


  • New York, New York, United States Melville Management Corp Full time

    Job DescriptionThis is an exciting opportunity to work for Melville Management Corp as an Administrative Support Specialist. The successful candidate will provide administrative support to a dynamic principal and a 6-person in-house construction and design team.Key Responsibilities:Manage calendars, scheduling, and logistics for team members, including...


  • New York, United States Phaxis Full time

    ADMINISTRATIVE ASSISTANT/COORDINATOR AT TOP ARCHITECTURE & DESIGN FIRM Base Salary is $70K to $90K (based upon candidate and experience) Great Opportunity - Wonderful Company - Excellent Benefits An incredible, very creative architecture design and master planning firm is looking for an experienced administrative/clerical/office support professional to join...


  • New York, United States Capital One Full time

    As an Application Security Engineer, Principal Associate at Capital One, you will play a critical role in securing our applications to meet the high standards of one of the most security-focused organizations in finance and technology. You will work on cutting-edge security products for various platforms and technologies, operating at massive scale....


  • New York, New York, United States Metropolitan Transportation Authority Full time

    Job Title: Administrative AssociateThis position is responsible for providing administrative support to the Employee Policy Compliance and Human Resources Offices. The ideal candidate will have a strong background in administrative functions, including Microsoft Office, record-keeping, and communication skills.The incumbent will be responsible for...


  • New York, New York, United States MAHLER PRIVATE STAFFING Full time

    Job Title: Executive AdministratorOur client, a prominent single-Family Office, seeks an exceptional Executive Administrator to support their Director of Operations in NYC.The ideal candidate will possess outstanding administrative skills, exceptional organization, and a security-first mindset. They will demonstrate excellent written and oral communication...