Executive Assistant, CEO

OverviewCeribell is a medical technology company focused on transforming the diagnosis and management of patients with serious neurological conditions. The Ceribell System is a novel, point-of-care electroencephalography ("EEG") platform designed to address the unmet needs of patients in the acute care setting, and is used in hundreds of community hospitals, large academic facilities and major IDNs across the country. Our team is driven by a commitment to transforming critical care through rapid seizure detection technology.We’re seeking an exceptional Executive Assistant (EA) to provide direct support to our CEO and CFO. This highly visible role requires a proactive, detail-oriented professional who thrives in a fast-paced environment and has a track record of supporting C-suite leaders with precision, confidentiality, and professionalism.ResponsibilitiesManage complex and rapidly changing calendars for the CEO and CFO, ensuring priorities are clearly defined and scheduling conflicts are resolved quickly.Coordinate all aspects of domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.Prepare and organize materials for leadership and board meetings, including agendas, presentations, and follow-up actions.Process and reconcile expense reports and corporate credit card transactions using platforms such as Emburse/Certify, Concur, or Expensify.Create, edit, and format professional presentations, reports, and communications using Google Workspace and Microsoft Office 365.Handle confidential information with discretion and professionalism while maintaining trusted relationships with internal and external stakeholders.Track executive deliverables and key initiatives to ensure deadlines are met and priorities remain aligned across the leadership team.Plan and execute executive meetings, team offsites, and small corporate events, including vendor coordination and budgeting.Collaborate closely with the People & Culture, Finance, and Legal teams to support organizational initiatives and maintain efficient internal processes.Qualifications10+ years of experience directly supporting C-suite executives (CEO, CFO, COO, etc.), ideally in a high-growth technology or medical device environment.Demonstrated mastery in calendar management and travel logistics for multiple executives.Advanced proficiency in Google Workspace (Docs, Sheets, Slides, Calendar, Meet) and Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).Experience managing expenses and corporate credit cards in Emburse/Certify, or equivalent systems.Exceptional written and verbal communication skills; proven ability to interface with board members, investors, and physicians.Strong attention to detail, organizational excellence, and follow-through on deliverables.Proven discretion handling confidential and sensitive company information.Experience coordinating Board of Directors logistics or investor communications.Demonstrated success in event and meeting planning (retreats, off-sites, small corporate functions).Compensation and BenefitsCompensation Range: $150,000—$170,000 USDA final salary offer will be based on skills, education, work location and experience. Compensation may include bonuses consistent with Ceribell’s corporate plan. The description is not all-encompassing and Ceribell reserves the right to change or modify job duties and assignments at any time.Performance-based incentive compensation (varies by role)Equity opportunities100% employer-paid health benefits for employeesPartial employer-paid health, dental & vision for dependents (plan-dependent)100% paid life and long-term disability insurance401(k) with a generous company matchEmployee Stock Purchase Plan (ESPP) with a discountMonthly cell phone stipendFlexible paid time off11 paid holidays + 5 wellness daysExcellent parental leave policyCareer advancement opportunities within a mission-minded organizationOther InformationEqual Opportunity EmployerCeribell is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex (including pregnancy and related medical conditions), sexual orientation, gender identity or expression, national origin, age, marital status, disability, veteran status or any other characteristic protected by law. Any applicant needing accommodation should contact talent@ceribell.com.Privacy StatementFor information on how Ceribell processes personal data of job applicants, please review our Privacy Policy.Compliance DisclaimerIf you believe this job posting is non-compliant, please submit a report to legal@ceribell.com. We will not respond to inquiries unrelated to job posting compliance. #J-18808-Ljbffr