Administrative Specialist

2 weeks ago

Washington, United States Syracuse University Full time

Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses. Staff Level: S4 FLSA Status: Non-exempt Hours: Standard University business hours 8:30am – 5:00pm (academic year) 8:00am – 4:30pm (summer) Hours may vary based on operational needs. Job Type: Full-time Campus: Unionized Position Code Not Applicable Job Description: This is an in-person position located in the new office of the Institute for Democracy, Journalism & Citizenship. The office is located at 1333 New Hampshire Ave NW, 9th floor, Washington, DC 20036. Education and Experience: High level administrative assistance skills in a professional environment Skills and Knowledge: 3-5 years experience in support of executive level directors or deans, preferably in an educational environment. Experience interacting in the arena of educational institutes, think tanks, or other similar organizations in Washington, D.C. is also preferred. Responsibilities: Administrative Assistance to the Director of the Institute for Democracy, Journalism & Citizenship (IJDC): Primary gatekeeper for the Director including all calendar, meeting, speaking, committee, and event requests. High level of professionalism and tact required. Office Administration: Primary IDJC staff presence on-site each day; requires ability to analyze and research solutions for a wide variety of issues encountered on a daily basis. Monitors, prioritizes, responds and redirects (as appropriate) communication to the Institute, including email, telephone calls, walk ins, mail and other correspondence. Some administrative assistance to additional IDJC faculty/staff and visiting fellows or professors, as directed. Events: Assist with execution and planning of events and activities sponsored by the IDJC or with IDJC in coordination with the Newhouse and Maxwell Schools, or other university partners. This may involve communicating with guests, vendors, audience or facilities teams, working with external or university events staff, building and execution invitation lists, coordinating with catering or picking up/setting out/clean-up of food and beverage, chairs, tables, etc. and working before, during and after events on-site or off-site to check in guests, facilitate programming or troubleshoot issues to ensure smooth execution. Travel & Finance Processes: Research and execute all planning for travel for the Director, as well as for all guests, speakers, and sponsored guests of the office. Oversee all financial processes required for reconciling purchases, reimbursements, travel expenses, etc. incurred by the Director or the Newhouse Academic Program in D.C. Newhouse Academic Program in D.C.: Assists with all supporting the activities of the Newhouse School’s academic program in Washington, D.C., including administrative support for the Professor serving as Director of Newhouse in D.C. Application Instructions: In addition to completing an online application, please attach a resume and cover letter. About Syracuse University: Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience. EEO Statement: Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. #J-18808-Ljbffr

  • Administrative Specialist

    2 weeks ago

    Washington, United States Cape Fox Shared Services Full time

    Administrative Specialist Work Location: Washington, DC Kwaan Tech is seeking highly qualified administrative professionals to join our team in support of the Department of the Treasury Office of Intelligence Analysis. Core Duties: Assist Treasury managers by aiding in planning, managing, directing, and controlling ongoing operations/processes pertaining...

  • Administrative Specialist

    2 weeks ago

    Washington, United States Cape Fox Corporation Full time

    Share this job as a link in your status update to LinkedIn. Job Title: Administrative Specialist Work Location: Washington, DC Kwáan Tech is seeking highly qualified administrative professionals to join our team in support of the Department of the Treasury Office of Intelligence Analysis. Core Duties: Assist Treasury managers by aiding in planning,...

  • Administrative Specialist

    2 weeks ago

    Washington, United States Cape Fox Corporation Full time

    Share this job as a link in your status update to LinkedIn. Job Title: Administrative Specialist Work Location: Washington, DC Kwáan Tech is seeking highly qualified administrative professionals to join our team in support of the Department of the Treasury Office of Intelligence Analysis. Core Duties: Assist Treasury managers by aiding in planning,...

  • Administrative Support Specialist

    4 weeks ago

    Washington, Washington, D.C., United States Arlo Solutions Full time

    Administrative Support Specialist Job DescriptionAt Arlo Solutions, we are seeking a highly skilled and experienced Administrative Support Specialist to join our team.Provide administrative support to multiple senior executives and their directorates, ensuring daily calendars are maintained and operations are accomplished in a timely and professional...

  • Enterprise Architecture Specialist

    1 month ago

    Washington, Washington, D.C., United States Administrative Office of the U.S. Courts Full time

    Job Details for Information Technology Specialist (Enterprise Architecture)Court Name/Organization: Administrative Office of the U.S. CourtsAbout the Role:We are seeking a highly skilled Enterprise Architecture Specialist to join our team. The successful candidate will be responsible for designing and implementing technology solutions that meet the business...

  • Receptionist & Administrative Support Specialist

    2 months ago

    Washington, United States EPIQ Systems Full time

    Provide receptionist services for clients at their site. A unique client facing position will also perform administrative duties while providing white glove service to our clients and visitors. Essential Job Responsibilities. Work closely with the Support Specialist, Receptionist, Administrative, Support, Specialist, Technology

  • Cooperative Education Student

    7 months ago

    Washington, United States Administrative Office of the U.S. Courts Full time

    Main content Job Details for Cooperative Education Student (Financial Specialist) Court Name/Organization: Administrative Office of the U.S. Courts Overview of the Position: The Administrative Office (AO), an agency of the judicial branch of the federal government, is committed to serving and supporting the federal court system of the U.S. The AO...

  • Information Technology Specialist

    6 months ago

    Washington, United States Administrative Office of the U.S. Courts Full time

    Main content Job Details for Information Technology Specialist (Security) Court Name/Organization: Administrative Office of the U.S. Courts

  • Security Administrative Specialist

    3 weeks ago

    Washington, United States Chenega Corporation Full time

    The Chenega Corporation is seeking a skilled Security Administrative Specialist to support the Bureau of Engraving and Printing's Eastern Currency Facility.Job SummaryThe Security Administrative Specialist will perform a variety of administrative tasks to support the facility's security operations, including badging, access control, emergency operations,...

  • Administrative Specialist

    4 weeks ago

    Washington, United States Washington and Jefferson College Full time

    SummaryThe Administrative Specialist for Academic Affairs will support faculty by assisting with administrative duties. The Administrative Specialist in Burnett will also be responsible for assisting the Office of Academic Affairs with ongoing work. This is a 12-month position.Duties and Responsib...

  • IT Specialist for Applications Software Development

    1 month ago

    Washington, Washington, D.C., United States Administrative Office of the U.S. Courts Full time

    Job Details for IT Specialist (Applications Software)Court Name/Organization: Administrative Office of the U.S. CourtsKey Responsibilities:Develop and maintain applications software for the court system.Collaborate with the development team to design and implement software solutions.Ensure software meets the requirements and standards of the Administrative...

  • Program Administration Specialist

    2 weeks ago

    Washington, United States Strategic Operational Solutions Full time

    Brief Overview of Position:Strategic Operational Solutions (STOPSO) is seeking candidates for a Program Administration Specialist role to support the U.S. Internal Revenue Service (IRS) client where we are focused on delivering support to provide. Positions require onsite and/or remote support.Des...

  • Information Technology Specialist

    7 months ago

    Washington, United States Administrative Office of the U.S. Courts Full time

    Main content Job Details for Information Technology Specialist (Applications Software) Court Name/Organization: Administrative Office of the U.S. Courts

  • Information Technology Specialist

    8 months ago

    Washington, United States Administrative Office of the U.S. Courts Full time

    Main content Job Details for Information Technology Specialist (Enterprise Architecture) Court Name/Organization: Administrative Office of the U.S. Courts

  • Information Technology Specialist

    7 months ago

    Washington, United States Administrative Office of the U.S. Courts Full time

    Main content Job Details for Information Technology Specialist (Customer Support) Court Name/Organization: Administrative Office of the U.S. Courts Overview of the Position: This position is located in the Enterprise Operations Center (EOC), Support Services Division (SSD) in San Antonio, Texas. The incumbent serves as Work Team Leads for the Case...

  • Administrative Operations Specialist

    1 week ago

    Washington, Washington, D.C., United States Flavor X Full time

    Job SummaryWe are seeking an experienced Administrative Operations Specialist to join our dynamic team at FLAVORx. As a key member of our FillPure division, you will play a vital role in ensuring the smooth and efficient functioning of our operations.Key ResponsibilitiesAdministrative Support: Provide general administrative support to the team, including...

  • Administrative Specialist

    1 week ago

    Washington, United States One Federal Solution Full time

    One Federal Solution is seeking a Secretary(Administrative Specialist) to provide key administrative support to out Federal Government client. This role involves clerical duties, meeting coordination, records management, and general office operations. The ideal candidate will possess strong organiza...

  • 68G Patient Administration Specialist

    6 months ago

    Washington, United States CareerBuilder Full time

    Job Description It takes a highly organized and efficient professional to manage day-to-day operations in military medical facilities. As a Patient Administration Specialist for the Army National Guard, you will supervise and perform administrative duties to maintain accurate records and manage hospital operations, so patients can receive proper care. In...

  • Administrative Support Specialist

    6 days ago

    Washington, Washington, D.C., United States Graham Full time

    About the RoleWe are seeking an experienced Administrative Support Specialist to join our team at Graham. This is a full-time, hourly position that offers a competitive salary and comprehensive benefits package.Job SummaryThe successful candidate will be responsible for providing administrative support to our team, including tasks such as data entry,...

  • Administrative Support Specialist

    1 month ago

    Washington, Washington, D.C., United States Whitman Associates, Inc. Full time

    We are seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team at Whitman Associates, Inc. This is a fantastic opportunity to work with a reputable staffing agency in the D.C. metropolitan area.Key Responsibilities:Generate reports, transcribe minutes from meetings, create presentations, and conduct research.Greet and...