Office Assistant

2 weeks ago


Fishkill, United States Language Fundamentals Full time
Description

Language Fundamentals Inc is looking for a competent Office Assistant to join our Fishkill office team. In this role you will play a critical role in keeping our office a positive, welcoming, and productive environment. Our ideal candidate will help with the organization and running of the daily administrative operations of the company. Someone who is a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion.

Responsibilities:
  • Oversee the function of the office, providing continuous support to the staff and administration
  • Act as a personal assistant to the office manager and executive staff
  • Utilize Microsoft Office to assist with data entry tasks and record keeping
  • Communicate effectively and timely through emails and phone calls
  • Maintain spreadsheets and follow up with respective parties to ensure correct paperwork and clearances are received
  • Handle administrative tasks specific to speech therapy office, such as managing employee records
  • Human Resources and back-office tasks such as employee onboarding and profile maintenance
  • Create and update records ensuring accuracy and validity of information
  • Cross check timesheets with EMR entries
  • Assist with monthly reports and invoices
  • Manage financial transactions/credit charges
  • Manage calendars, schedule appointments, and send meeting invites to attendees
  • Perform various clerical duties, including filing documents, data entry, photocopying, and scanning
  • Perform receptionist duties when needed
  • Assist with social media tasks as needed
Schedule:
  • Full time
  • In person
  • Hourly
  • Monday- Friday 8-hour shifts
  • A competitive salary
  • Great medical/dental/vision benefits
  • PTO/Paid holidays
  • 401(k) with match


Requirements

- High school diploma or equivalent required; additional education or certification in office administration is a plus.
- Proven experience as a back-office assistant, office assistant, or in another relevant administrative role is preferred.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Excellent communication skills, both verbal and written.
- Proficient in using computer software programs such as Microsoft Office Suite (Word, Excel, PowerPoint, TEAMS) and QuickBooks.
- Ability to maintain confidentiality and handle sensitive information with professionalism.
- Attention to detail and accuracy in performing clerical tasks.

- Strong problem-solving skills and ability to work independently or as part of a team.

- Familiarity with social media platforms
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