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Legal Billing Clerk

2 months ago

chicago, United States Nicolaides Fink Thorpe Michaelides Sullivan LLP Full time

Nicolaides Fink Thorpe Michaelides Sullivan LLP seeks an entry-level Legal Billing Clerk to join the firm’s Chicago office and become an integral part of its administrative support team.


In this administrative support role, the Legal Billing Clerk will be responsible for assisting the firm’s Billing Administrators in the preparation and processing of client billing on a monthly basis using the Legal Management System (LMS) by SurePoint, in addition to special projects as required. The candidate will work directly alongside the firm’s other Legal Billing Clerks.


This is an exceptional opportunity for those looking for a career in a dynamic, stimulating, collaborative, and highly dedicated work environment built on collegiality and respect. Once fully trained and familiar with the job duties, the firm offers a hybrid/flexible work schedule.


Additionally, the firm provides competitive salaries and benefits, opportunities for advancement and professional development, and a commitment to diversity, employee wellness, and community service.


Primary duties and responsibilities, job specifications and qualifications, and education, experience, and certification requirements are below. Qualified candidates should submit a resume and cover letter summarizing their work history to HR@nicolaidesllp.com.


Primary duties and responsibilities include, but are not limited to:


  • Reviewing and editing billing information memos (BIMs) in response to attorney edits;
  • Collecting BIMs each month;
  • Performing client matter maintenance;
  • Creating expense documentation for billing support, including verifying that the backup is accurate and complete and confidential information is properly redacted, etc.;
  • Preparing mailed and emailed invoices on a monthly or quarterly basis;
  • Maintaining client matter budgets, including setting up budgets in time and billing system and following up on outstanding or expired budgets, etc.;
  • Following up with attorneys on client billing appeals;
  • Reviewing e-billing websites after invoice submittal to provide Billing Administrators with the necessary action that needs to occur (errors, missing budgets, appeals, missing matters, rates);
  • Handling a high volume of bills per month;
  • Effectively interacting and communicating with attorneys, legal assistants, and clients;
  • Reviewing and verifying the accuracy of billing and supporting documentation as required;
  • Researching and responding to inquiries regarding billing issues and problems;
  • Ensuring strict confidentiality at all times;
  • Assisting with special projects, reporting, and analysis, as needed; and
  • Performing other duties as assigned.


Job Specifications/Qualifications:


  • Ability to work in the office until fully trained (approximately 90 days);
  • Once fully trained, ability to work in the office three days per week;
  • Demonstrated proficiency in Microsoft Word and Excel;
  • Ability to communicate clearly and concisely both verbally and in writing with internal and external clients;
  • Strong attention to detail and proofreading are necessary;
  • Ability to work well in a team environment;
  • Ability to handle and prioritize multiple assignments under time pressure;
  • Ability to perform at high levels and successfully adapt to changing priorities and working demands; and
  • Possess excellent work habits, including a willingness to work the hours necessary to get the job done when important deadlines cause greater than normal departmental pressures.


Education/Experience/Certifications:


  • Minimum high school diploma or equivalent; college degree is desirable
  • Previous work experience in data entry, billing, or accounting is desirable


Nicolaides Fink Thorpe Michaelides Sullivan LLP is an Equal Opportunity Employer M/F/D/V. We support and encourage workforce diversity. We do not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, marital status, sexual orientation, gender identity, disability or any other category prohibited by local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, social and recreational activities, and termination.


NOTICE TO LEGAL SEARCH FIRMS: Nicolaides Fink Thorpe Michaelides Sullivan LLP does not accept applications or resumes from placement or search agencies. There are no exceptions to this policy, no contract will be formed and no placement fee will be paid with respect to any resume submitted to the Firm by an agency. Resumes received by agencies will be immediately discarded.