Administrative Assistant

Administrative Assistant Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of the Physical Facilities Department. Reports to the Associate Vice President of Facilities Planning & Operations. Essential Duties: Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards. Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise. Assists University staff, faculty, and students; answers inquiries and provides information. Key team member in PFD timekeeping, corrections and communications for accurate completion within defined payroll deadlines. Gathers and analyzes statistical information regarding departmental programs and activities; produces reports. Accesses PFD leadership calendars, collaboratively communicates and provides input to calendar scheduling. May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies. Key team member in position control and standardization of requests in employee resource planning software with guidance of PFD leadership. Oversees staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance. Minimum Qualifications: Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise Required Knowledge, Skills and Abilities: Knowledge of facilities operations, policies and procedures; ability to update policies and procedures under the direction of PFD leadership. Knowledge of computer and office applications. Ability to promptly achieve proficiency with Employee Resource Planning and Computerized Maintenance Management software tools. Acumen in creating and disseminating department correspondence. Confidentiality, supervisory skills, research/resourcefulness skills Working Conditions: Generally typical office environment. May require considerable walking, standing, or bending. May have periodic assignments which entail dealing with modestly unpleasant conditions. A criminal background check is required. All campuses are smoke- and tobacco-free campuses. This organization participates in E-Verify. Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560. Miami University is a scholarly community whose members believe that a liberal education is grounded in qualities of character as well as of intellect. We respect the dignity of other persons, the rights and property of others, and the right of others to hold and express disparate beliefs. We believe in honesty, integrity, and the importance of moral conduct. We defend the freedom of inquiry that is the heart of learning and combine that freedom with the exercise of judgment and the acceptance of personal responsibility. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Each year, email notification of the Annual Security & Fire Safety Report is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at 513-529-2223. Please visit our Labor Law Posters webpage to access all relevant and applicable labor law information.