Administrative Assistant II

2 weeks ago

Broomfield, United States Apollo Professional Solutions, Inc. Full time
*Administrative Associate II *

*US CITIZENSHIP IS REQUIRED*

*What You’ll Do*
* Provide administrative support for programs and associated program team members in the Civil Space Program Execution organization.
* Perform a wide variety of administrative tasks.
* Perform computer data entry, word processing, retrieval, and be able to learn and operate other computer software programs as needed.
* Manage travel arrangements and reservations for program staff in accordance with the Company’s administrative policies and procedures
* Prepare travel and business expense reports using Cost Point 8, according to policy.
* Make conference room reservations.
* Order office supplies, troubleshoot equipment issues, and report facility needs for the assigned work area.
* Prepare various paperwork in support of program needs.
* Assist with set-up and support for meetings with internal and external customers such as order catering.
* May have to greet external visitors, and coordinate security access for visitors.
* May help maintain program calendars and schedule meetings in Outlook.
* Collaborate and contribute on teams and projects.
* File and retrieve records, folders, or other materials.
* Work with highly sensitive and confidential information and situations, requiring the employee to handle situations appropriately, and maintain proper confidentiality.
* Maintain a regular and predictable work schedule.
* Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units, and the Company. Interact appropriately with others to maintain a positive and productive work environment.
* Perform other duties as necessary.

*On-Site Work Environment*: This position requires regular in-person engagement by working on-site *three or more days* each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.

*Working Conditions*
* Work is performed in an office environment.

*Required Education, Experience, & Skills*
* High School diploma or equivalent plus 2 or more years of related experience.
* Each higher-level related degree, i.e., Associate’s, may substitute for two years of related experience. Two years of related experience may be substituted for each year of education. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
* Must have comprehensive computer knowledge (Microsoft Office Applications) and well-developed administrative skills.
* Ability to work with considerable independence and as part of the team.
* Must have ability to work under pressure and handle multiple assignments concurrently.
* Demonstrated decision making based on knowledge of organization policies and procedures, and the program´s requirements.
* Ability to maintain confidentiality concerning sensitive information is required.

#MWL

Job Types: Full-time, Contract

Pay: $20.19 - $26.63 per hour

Benefits:
* 401(k)
* Dental insurance
* Health insurance
* Vision insurance
Schedule:
* 8 hour shift
* Day shift
* Monday to Friday

Education:
* High school or equivalent (Preferred)

Experience:
* Travel planning: 2 years (Preferred)
* managing expense reports: 2 years (Preferred)
* managing calendars: 2 years (Preferred)
* managing events and catering: 2 years (Preferred)

Work Location: In person

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