Administrative Associate III

2 weeks ago

Broomfield, United States BI-Commercial Full time
Job DescriptionJob DescriptionTitle - Administrative Associate IIILocation - Broomfield, CO 80301Duration: 52 WeeksRequired:
  • HS diploma or equivalent and 4+ years related experience.
  • Ability to work with considerable independence and as part of the team.
  • Must have ability to work under pressure and handle multiple assignments concurrently.
  • Demonstrated decision making based on knowledge of organization policies and procedures.
  • Maintaining confidentiality concerning sensitive information is required.
Duties:
  • This position provides direct administrative support to the Marketing & Communications leadership team and department team members, and reports to the Operations, Projects & Events Administrative Manager.
  • Make travel arrangements and reservations.
  • Facilitate timely reimbursements for business-related expenses.
  • Set-up and support meetings; keep minutes as necessary.
  • Greet external visitors.
  • Order catering for meetings.
  • Make conference room reservations.
  • Coordinate office moves for new and current team members.
  • Manage office supplies, assist with branded merchandise orders, and facilitate recognition program orders.
  • Provide support to operational activities, day-to-day needs, and special events as an integral part of the team.
  • File and retrieve records, folders, and other materials. Assist in organizing materials and backups.
  • Calendar scheduling for Marketing & Communications leadership, as needed.
  • Interact appropriately with Marketing & Communications staff and others throughout the company to maintain a positive, productive, inclusive, and collaborative work environment.
  • Establish and maintain effective working relationships with people at all levels, from support staff to executives, and be willing to contribute whenever needed in a collaborative manner.
  • Work with sensitive and highly confidential information and maintain proper confidentiality.
  • Represent organizational unit in understanding and working with administrative policies and procedures.
  • Maintain a regular and predictable work schedule.
  • Perform other duties as necessary.

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