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Client Services Associate

1 month ago


Saint Louis, United States Delta Dental of Missouri Full time

Join our team Are you a customer-centric professional with a knack for building strong relationships and solving complex issues? Delta Dental of Missouri is seeking a dedicated Client Services Associate to be the operational and administrative linchpin for our client partners. You will play a vital role in client satisfaction, retention, and relationship building, working closely with Account Managers to deliver exceptional service.

Responsibilities

Work with Account Managers on their assigned base of enrolled groups (either direct or through a broker or consultant) to ensure customer satisfaction and retention.
Coordinate with other departments and facilitate and manager resolution of claims, eligibility, and benefit issues to guarantee responsive service and client satisfaction with all service provided by Delta Dental.
Follow through on inquires with either verbal or written responses regarding claims, benefit payments, eligibility and a variety of general information questions.
Ensure timely production and delivery of standard reporting packages, on a monthly and quarterly basis.
Produce/facilitate production of ad hoc and performance guarantee reporting packages as needed.
Gathering New Group Paperwork for cross sold vision groups.
Submit and process cross sold vision proposals in GRS and NGI.
Creating and sending renewals for enrolled dental and vision groups.
Complete and submit all internal paperwork, including abstracts, RFP forms, etc. for client partners.
Day to day contact for client partners and consultants in all areas outside of Group Accounts (eligibility, billing, accounts receivable and ID cards).
Enhance relationships with existing client partners by providing excellent and responsive service; problem solving and follow up on any service issues.
Support the smooth implementation process (new groups and new segments), including updating the implementation calendar, spearheading the implementation components with all internal departments and leading implementation calls as necessary.
When needed, conduct benefit fairs and enrollment meetings for St. Louis clients, and when possible, satellite offices' clients.
Review and update benefit summaries for client partners as needed.
With understanding of benefit utilization, perform high-level review of reports on benefit utilization when necessary.
Enter, update, and maintain integrity of assigned enrolled group information within our enterprise CRM System.
Enter dental and vision contracting in the Contract Management System (CMS).
Perform other work-related duties as assigned.
Send Pooled Renewal letters to clients, including a vision proposal when applicable.
Send Welcome Email to new clients and brokers.
Ensure applicable dental changes are updated on the SPD by Underwriting for dental and provide to group contact/broker.
Dedicated back-up for Account Manager when out of the office on vacation/leave.
Create benefit packets - print/package/ship for clients and brokers.
Work with Client Reporting to ensure delivery of Ad Hoc Reporting.

Education, Skills, Personal Attributes, and Experience Required

Bachelor's degree or equivalent work experience.
A minimum of 3 years of experience in the insurance industry or health benefits arena.
Current Missouri health insurance license.
Professional presence required, as well as a professional demeanor for both written and verbal communications.
Ability to prioritize projects and work with a variety of marketing team members to achieve division/department and corporate goals.
Proficient in use of office equipment such as a personal computer, copiers and fax machine.
Proficient in use of Microsoft Office software such as Word, Excel, PowerPoint, and Outlook - strong experience with Excel required.
Ability to learn and proficiently use other computer programs.
Attention to detail and deadlines, good organizational skills and high level of initiative.
Excellent verbal, written, analytical and interpersonal skills.
Ability to remain poised and composed, yet firm, when dealing with dissatisfied group personnel, subscribers, brokers, and consultants.
Functional understanding of finance, underwriting and rating of group insurance products.
Working knowledge of all departments within Delta Dental.
Understanding of dental terminology and procedures.
Basic ability to build and maintain relationships with sales channels and prospects.
Well-developed customer service skills.
Independent problem solving, critical thinking, research and analytical skills; able to interpret data/reports and effectively communicate impacts to Sales Executive and prospects.
Basic underwriting acumen; including a general understanding of fully insured and self-funded arrangements, utilization reporting, and general target loss ratios rationale.
Solid ability to prepare effective product proposals and presentations that result in sales.
Solid organizational, facilitation, and time management skills; proactive and outcome oriented.
General understanding of employee benefits environment, insurance business, products and competitors in the market.
General understanding of the sales process.
Solid ability to exercise initiative and judgment as well as make decisions within the scope of authority; consistently demonstrate a proactive, inquisitive approach.
Well-developed written and verbal communication skills with the ability to effectively craft and communicate targeted messages that further the overall strategy.
Process improvement oriented; demonstrated ability to recognize and articulate opportunities for improvement.
Team player with an appreciation of how sales related decisions impact the rest of the organization.
Proven subscription to the company's core values of integrity, trust and respect, innovation, stewardship, excellence and celebration.

Work Conditions

General office working conditions which may require sitting for extended periods of time.
Infrequent overnight travel may be required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Specific vision abilities require the ability to focus distant and near objects clearly. While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee is frequently required to use hands and arms to handle, feel and reach as well as operate a personal computer.